Overview
Join to apply for the Conference Production Assistant (JR102303) role at Clarion Events.
At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences. The Opportunity: this is an administrative role to begin with for the successful candidate to lead to a Producer role, working with the EnergyNet production team on the Africa Energy Forum and the YES! Summit, and supporting EnergyNet’s portfolio of regional events.
The successful candidate will be a strong team player with excellent organisational skills and a high attention to detail, and will have the opportunity to develop their career within the business.
Responsibilities
* Support the production team through excellent administration and organisational skills to deliver the Africa portfolio of events, including the Africa Energy Forum and related activities.
* Support the YES! team to deliver the YES! portfolio of events, including the flagship YES! Summit with a large speaker lineup.
* Assist in planning and delivering other smaller regional conferences/events (e.g., Washington, Zambia, Ghana) with strong administrative support.
* Communicate professionally with confirmed speakers to help them prepare for participation, liaising with government ministers and senior officials as needed.
* Coordinate speaker information, registrations, and event materials; ensure speakers are registered and provided with necessary materials.
* Maintain accurate records on the speaker database using returned registration information; assist with registration systems to update records and download materials as required.
* Keep the website updated with agenda and speaker details.
* Support and, where needed, lead additional projects related to conferences/events (networking sessions, fundraising events, targeted workshops).
* Suggest efficient processes to improve organisation of the EnergyNet Production team and their work.
* Collaborate with the EnergyNet team to deliver events to a high standard with marketing, sales, and operations teams; contribute on-site during events to ensure a positive attendee experience.
Requirements / Knowledge, Skills & Behaviours
* A passion to deliver high quality work through strong administration and organisational skills.
* Proven project and time management skills.
* Outstanding customer service skills delivered through engagement by phone and in person.
* Ability to build rapport with senior level stakeholders such as CEOs, government representatives and ministers.
* High level of attention to detail; able to multitask and meet tight deadlines.
* Excellent teamwork and collaboration.
* Language skills (French, Portuguese, Spanish) would be an advantage but are not essential.
* Experience in Africa and the energy sector would be an advantage but is not essential.
* Interest in Africa’s energy and infrastructure sector and willingness to learn about the sector.
* Willingness and ability to travel internationally as required.
Values
* We love the unexpected: adventurous, open to change, and aim to surprise and delight.
* We’re Open And Happy To Share: engage with stakeholders outside the event, build sharing communities, and welcome others\' ideas.
* We’re Committed To Caring: take responsibility, consider every step of the attendee experience, and meet customer needs.
* We Continuously Learn: seek inspiration, strive to improve, and connect learning to growth.
About Clarion Events
Clarion Events is one of the world’s leading event organisers, producing and delivering innovative events since 1947. Clarion Events embraces diversity and equal opportunities and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. Clarion is private equity backed and owned by Blackstone. Our purpose is to deliver exceptional customer outcomes and experiences, and our vision is to be market leaders in customer satisfaction and delight.
Benefits
* 25 days’ holiday plus bank holidays
* End of year wellbeing shutdown
* Celebration day off (e.g., birthday, Diwali, Eid)
* Summer Hours in August (3pm finish on Fridays)
* One paid day per quarter for charity work
* Pension Scheme
* Private Medical Insurance
* Health Cash Plan
* Wellbeing Library
* Mentoring Programme
* Subsidised Café
* Season Ticket Loan
* Cycle to Work Scheme
* On-site gym and shower facilities
* Free eyesight tests
* On-site flu vaccination
Greater London, England, United Kingdom
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