The Fleet Compliance Administrator will play a central role in supporting the compliance function across First Response Group (FRG). This position is responsible for coordinating, monitoring, and maintaining compliance activities across the business, with a particular focus on fleet compliance.
Compliance Administration
* Provide day‑to‑day administrative support to the SHEQ Manager and SHEQ Director, ensuring the smooth operation of the compliance function.
* Log, track, and monitor compliance activities, audits, and corrective actions across the business.
* Produce audit reports and ensure all actions are allocated, monitored, and closed within agreed deadlines.
* Maintain accurate, organised, and up‑to‑date compliance records and documentation.
* Assist in preparing evidence and documentation for both internal and external audits.
Accreditations Support
* Assist in maintaining compliance with ISO standards including ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001 (Health & Safety Management).
* Gather, organise, and maintain documentation required for accreditation audits.
* Monitor compliance against accreditation criteria and flag any risks, shortfalls, or required improvements.
* Assist in implementing and maintaining processes that drive continuous improvement across all standards.
* Work with internal teams to ensure consistent adherence to accreditation frameworks.
Fleet Compliance Management
* Take full ownership of fleet compliance across FRG, ensuring all legal and company requirements are met.
* Ensure all company vehicles are serviced, MOT compliant, taxed, and insured on schedule.
* Maintain detailed and accurate fleet records, including service logs, insurance documents, and vehicle histories.
* Manage vehicle hire and off‑hire processes, ensuring appropriate insurance is always in place.
* Oversee all vehicle‑related incidents from initial report through to investigation and final resolution.
* Liaise with insurers, brokers, underwriters, and repair centres to progress and manage claims.
* Maintain comprehensive accident and incident records to ensure full compliance with reporting requirements.
* Administer and manage all driver related offences, such as parking fines and speeding tickets, ensuring each incident is logged, investigated, and resolved in line with company policy.
General Duties
* Provide wider administrative support to the compliance function as needed.
* Ensure all compliance and fleet data is accurately recorded, well organised, and easily retrievable.
* Contribute to continuous improvement initiatives across compliance and fleet management.
* Build strong relationships with internal teams to promote a positive and proactive compliance culture.
* Occasionally assist with collecting and dropping off company vehicles.
Requirements
* A full, clean UK driving licence, including the ability to drive manual vehicles (essential).
* Previous experience in an administrative or compliance‑focused role, ideally within a fast‑paced environment.
* Excellent organisational skills, with the ability to manage multiple tasks and workstreams efficiently.
* Strong attention to detail and a high level of accuracy in record keeping and documentation.
* Experience in fleet administration or vehicle compliance (desirable).
* A good understanding of ISO standards, particularly ISO 9001, 14001 and 45001 (advantageous but not essential).
* Confident communication skills, with the ability to work effectively with both internal colleagues and external partners.
* Proficiency in Microsoft Office and experience using compliance or management information systems.
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