Withers
Job title: Payroll Manager (6-month contract)
Location: London
What are we looking for?
We are seeking a 6-month contract to provide cover and support for our existing payroll manager while we implement our new payroll solution, ADP. While the primary focus of the role will be to cover to payroll manager's core duties, it will also involve ad hoc work as required including involvement in elements of the ADP implementation project. Note that because this is a 6-month contract, not all elements of the role may fall due within the period of the contract.
Areas of focus and responsibilities
Process payroll adjustments
On a monthly basis: Ensure that HR data is captured timely, accurately, and consistently and that integrity is maintained
Processing our 3 payrolls (for staff, partners and trainee maintenance)
Onboarding new joiners' details including HMRC details
Entering monthly changes including: salary changes, allowances, overtime, recruitment awards, absence management including unpaid leave, maternity leave, commissions
Calculating leavers payments and processing P45s
Download and process tax codes and student loan information from HMRC
Process instructions from our Tax team for seconded employees
Process instructions from the Reward department
Arrange split net payments for US Associates
On an annual basis: Upload, check and reconcile the annual salary review
Upload, check and reconcile the annual bonus payments
Upload, check and reconcile flexible benefit selections
Review and payment of monthly payroll Reconcile salaries held on the payroll system with those on the HR system to ensure these are correct for all individuals
Prepare reconciliations and reports for the EU Financial Controller and Assistant Controller to approve payroll
Run the BACS file for approval and upload onto HSBC
Finalization of monthly payroll and accounting entries
Reconcile and upload the RTI submission to HMRC.
Produce and send payslips (online)
Prepare and check the payroll journals for each of the 3 payrolls and upload onto our accounting system (3E)
Run the Automatic Enrolment process and prepare a breakdown of the results back to the Reward team
Reconcile staff benefits control accounts (gym, dental, childcare vouchers and cycle scheme)
PAYE and arrange monthly payment to HMRC
Pension contributions and upload onto the pension provider website
GAYE and send upload reports onto the CAF website and arrange a BACS payment
Maternity calculations Maintain the offline tracking workbook for maternity leave payments
Produce a schedule of payments incorporating our enhanced scheme and the statutory scheme for employees and meet with them to discuss in advance of commencing maternity leave
Year-end processes Reconcile and produce year-end reports
Sent year-end RTI to HMRC
Reconcile and produce year-end payrolled benefit reports to be sent to HMRC, calculate class 1A NIC and arrange a BACS payment to HMRC
Produce and send P60s (online)
Additional reporting Cost Code reports for HR and management for monthly review
Provide gender pay info annually
Ad hoc reports for HR/Management
Produce the monthly commission report for London, Hong Kong, Singapore and Italy, for payroll including the automated information and manual adjustments
Technical experience required Up-to-date knowledge of payroll legislation
At least 5 years of payroll experience
Knowledge of payroll software
Excellent attention to detail
Proficient in Microsoft Excel
The Details 9.30am to 5.30pm but flexibility is a must, particularly during billing week
Hybrid working policy with a minimum of 2 days per week in the office
Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme and more
About Withers Worldwide
A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there - whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.
Information for Recruitment Agencies
Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.
Equal Opportunities Employment Statement
It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.
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