Secretary/Administrator Urgently Required
Location: Close to Reading station with no parking
Hours: 8:30am - 5:00pm, Monday to Friday all office based
Contract: Maternity Cover - 6 months +
Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.
Your role:
Formatting of reports, letters and fee proposals
Using Microsoft Outlook to arrange meetings and book meeting rooms
Arrange travel, accommodation and car hire for colleagues at all levels. You may be required to assist with the organisation of external events.
Assist the Senior Administrator in the office running/facilities management tasks
You will deal with deliveries and arrange couriers
Place orders for office supplies, stationery, PPE
Assisting with room set up/set down for meetings
Ordering catering
Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using 'Microsoft Teams.
Produce PowerPoint presentations and spread sheets, report formatting and production.
Print, scan, copy documents.The person:
You will have proven Secretarial/PA/Administraton experience in a professional services environment
You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities
You will have previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint
You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients
You will have the ability to manage multiple priorities with professionalism and attention to detail