Working with Vinci Facilities on their Defence contract as Commercial Assistant will give you the opportunity to be part of the team that supports the military personnel in ensuring the base, barracks, airfields, military sites and living quarters are maintained to a high standard and continually improved. This opportunity is a fantastic career starter and many of our people have been supported in gaining further qualifications like Quantity Surveying or an accounts qualification.
About the Role
As a Commercial Assistant you will support a Commercial Manager/Project Manager, or team of Managers across the full spectrum of commercial and administrative functions. Assisting the commercial and operational team to comply with all Commercial and administration processes and procedures whilst ensuring a successful project outcome.
Responsibilities
* Ordering of materials via COINS purchase ledger
* Processing purchase orders and delivery notes for supplier payments
* Reconcile purchase card transactions
* Commercial review of Maximo assigning chargeable job status and costs to work orders
* Prepare client quotations and maintain quotation registers
* Maintain and update commercial records as directed
* Identify any unnecessary costs and inefficient activities.
* Assist in the timely preparation of valuations, submissions of invoices and receipt of payment.
* Assist in the prompt preparation and settlement of final accounts, including variations, claims and disputes.
* Make best use of knowledge management information systems. (Maximo, COINS.)
Required Skills
* Highly organised
* Experienced of Subcontractor billing review & payment.
* Cost & Revenue reconciliation.
* Identifying chargeable work.
* Fastidious & attention to detail.
* Working with Excel on a daily basis