Event
Coordinator – 12 Month Maternity Cover
Absolute
Taste is a leading event catering company for world-renowned green field events
and performance sports, along with a strong presence in catering venues within
retail.
Located on the famous Brooklands site
in Weybridge, Mercedes-Benz World is an unforgettable events venue. An
incredible setting for corporate and team building events, special gatherings
and large-scale celebrations.
From thrilling driving experiences
and activities to get the adrenaline pumping, to first class conference and
event spaces.
Come and
join this iconic brand, which is expanding very quickly and looking for the
right people to come and join our team. In return, we invest in individuals to
be the best they can be and help them along their exciting career at
Mercedes-Benz World.
The role:
You will
be representing Mercedes-Benz World onsite, role of Event Coordinator will be
based in the office Monday – Friday (approx. 80% of our events happen
Monday-Friday between 8am and 6pm) however we would need there to be flexibility
to work evenings and weekends on an ad hoc basis and in line with the events
calendar as needed.
The role will involve daily
communication with clients and internal team members over email, over the phone
and in person on site visits and live event days where you are expected to
deliver an excellent level of customer service.
Key Responsibilities:
* Oversee all aspects
of event planning based on your allocated events, including internal and
external events.
* To manage effective
and efficient relationships with all internal and external parties in
support of delivering the right experience to customers and clients to
Mercedes-Benz World.
* Chairing Operational
meetings to ensure all departments have the correct information to deliver
each event.
* Up-selling to the
client to achieve maximum revenue.
* Maintaining a
working relationship with preferred supplier list.
* Demonstrating to
clients strong knowledge of venue and vendor offerings and taking clients
on tours of venue possibilities.
* Coordinating event
entertainment, AV, decoration and any other ad-hoc requirements the client
is looking for.
* Issuing invoices
and collecting payments in a timely manner (as per agreed time frames).
* Managing and
overseeing events on the day of, including problem-solving, welcoming
guests, directing event set-up, communicating with staff, and organising
vendors.
* Creating sales
opportunities for future events during client liaisons and during events,
including possessing a strong working knowledge of the company to further
these sales opportunities.
* Available to
support the client on live event days.
* Planning multiple
events at once.
* Support the Sales
& Events Manager where required.
Key Skills:
* High attention to detail, flexibility
and the ability to work under pressure to meet targets.
* Excellent organisational skills, with
flexibility to adapt to changes.
* Excellent interpersonal skills and
ability to motivate others.
* Commercial acumen and business awareness.
* Excellent communication skills, both
written and oral.
* IT skills in Microsoft Office, including
Word, Excel and PowerPoint.
* An aptitude for conducting targeted
research to develop new sales leads.
* Organisation
and time management, keeping to deadlines.
* Excellent
customer service skills.
* Maximising
sales.
* Team player.
* Data entry – online events system.
* Experience with chefs, kitchen and food
would be preferred.
* Previous
experience of an event environment is essential for this role.
The
successful candidate will contribute to:
·
Hitting budget
·
Positive feedback from clients
·
Securing repeat business
On Offer:
The salary
will be depending on skills and experience. Based on a Maternity Cover 12 Month
Fixed Term Contract.
A
contribution pension scheme (both employee and employer);
20%
discount off all other food and beverages
Meals
provided complimentary whilst on shift.
Various
internal and external training to ensure we remain industry leading and to
assist you with your personal development.
F&B
discount for friends & family
Fun &
friendly working environment
Free
parking
Bus stop
outside the site
Changing
rooms & showers
25 days
annual leave (plus bank holidays) per annum*
Contributory
Pension Scheme*
Life
Insurance Cover*
24/7
telephone health & well-being support & counselling service*
Paid Sick
Leave (up to 10 days)*
*T&Cs
apply to all of the above
Working
Pattern - 42.5 hours per week
Please
note the above list is not exhaustive of all duties and responsibilities.