Equipment bookings assistant

ABOUT THE COMPANY ​ WHAT WE DO Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes. ​ OUR PEOPLE We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age. ​ LEADERSHIP BEHAVIOURS We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment. ​ COMMITMENT TO EQUALITY Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. ​ ​ JOB TITLE: Equipment Bookings Assistant ​ ABOUT THE ROLE ​ A BRIEF SUMMARY Provides administrative support within the Equipment Bookings for a hire company that specialises in wireless camera, audio and communication equipment within the broadcast industry. ​ Working location: Dartford Weekly hours: 40 hours per week, Monday to Friday Role type: Full-time, Permanent ​ WHAT YOU’LL BE RESPONSIBLE FOR · Booking of equipment from delivery notes and quotations, ensuring the Bookings Department and Hire Desk team is informed of equipment availability · Liaise with engineers and the warehouse team to follow up missing equipment and other matters associated with equipment returns · Equipment inventory management including regular stock checks of equipment to allow an accurate record of equipment in the building · Handling equipment repairs including communicating with manufacturers, creating and filing the appropriate paperwork and following up on all equipment repairs processes. · General office administration including creating delivery notes, repair notes, missing sheets and hired-in orders, and filing quotes. · Logging of new equipment into the inventory and labelling old/new equipment with a barcode number to keep accurate records of all assets. · Ensuring written off/out of service equipment is properly removed from inventory records and liaise with the Accounts team where required. · Playing a key role in the implementation of new software systems to align with all entities of Gravity. All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business. ​ THIS ROLE IS FOR YOU IF YOU · Have strong administrative skills · possess excellent interpersonal skills; works well with others · are driven and willing to learn and develop skillset · can work as part of team and independently · demonstrate a high level of attention to detail · are well organised and work effectively · are an active listener · ensure tasks are completed in a timely manner; have time management skills · have excellent and clear communication skills, both written and verbal · have good IT skills and are adaptable to new IT systems · Demonstrate Trust by acting with integrity, accountability, and transparency · Promote Collaboration by working effectively across teams and sharing knowledge · Support Innovation by contributing ideas and continuously improving ways of working