Cheverell Ltd
Bookkeeper/Payroll/Administration Clerk
Job overview:
Cheverell Limited is a long-established and successful manufacturer of bespoke furniture based in Devizes, Wiltshire.
We are looking for a Part-Time/ Self-employed Bookkeeper/Payroll Office/Administrator
You will need to have excellent communication skills to liaise with customers, suppliers, internal sales team and colleagues to ensure that sales ledgers, purchases ledgers, payroll records are maintained accurately.
We use Xero for bookkeeping and Sage for payroll (backed by a clocking in system).
The ability to work on your own initiative is important as you will be the key player in ensuring that the administration department of the business flows smoothly, ensuring that optimum levels of customer service are maintained at all times.
You will be required to maintain a clear and well documented filing system and record keeping and will work closely with the Directors and our Financial Controller.
Key Requirements:
· Experienced user of Xero accounting software, Sage payroll software (both cloud versions), be conversant with Excel & Word and have IT skills
· Highly organised with a good attention to detail
· Strong verbal and written communication skills
· Strong organisational/time management
· A keen enthusiasm to help improve Administration systems, procedures, processes and record keeping/filing
Key Responsibilities :
· Accurate data entry of all invoices and sales receipts and bank transactions onto Xero
· Customer order processing / Invoicing – including management of Aged Debtors & Aged Creditors
· Bank reconciliation and payment scheduling for Suppliers & Payroll
· Use of Excel, Word and in-house IT Systems
· Make suggestions for improvements to office processes and to implement change
· Credit Control; chase up outstanding payments weekly as directed
· Enter all purchase invoices on to Xero accounting system ready for the Financial Controller to review and present to Board
· Answer busy office phone liaising with clients and suppliers
· Once a month produce list of all suppliers that are due to be paid, with checked supplier statements/invoices
· Filing of all invoices / purchases / payroll / paperwork
· Place stationary & other office supply orders
· Assisting colleagues wherever required
Hours of employment:
Initially minimum 10 hours per week – hours flexible to be mutually agreed
Position:
Part-time or Temp to perm
Salary:
To be agreed depending on experience.
3% Employer Pension contribution at end of probation period
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