About the Bonhams Network
Founded in, Bonhams is a global network of auction houses, with the largest number of international salerooms, offering the widest range of collecting categories and selling at all price points. Bonhams is recognised for its bespoke service, and a dedication to local market relationships, enhanced by a global platform. With salerooms, Bonhams presents over, sales annually, across more than specialist categories, including fine art, collectables, luxury, wine & spirits, and collector cars. In, Bonhams added four international auction houses to its network: Bukowskis, Stockholm; Bruun Rasmussen, Copenhagen; Cornette de Saint Cyr, Paris and Brussels; and Skinner, Massachusetts. The success of Bonhams’ global strategy is a result of recognising the shift in growing intercontinental buying and increased digital engagement.
About the Department
Bonhams Scotland is part of international team doing business with customers globally at what is an exciting time for auctioneering. This is only done with a dedicated and passionate team that is able to function seamlessly together, providing support when necessary and knowing when to seek assistance. The Edinburgh saleroom hosts auctions including Scottish Art, Home & Interiors, Single-owner Collections and Whisky.
About the Role
The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department. In this role you will be supporting the Scottish Pictures and the Homes & Interiors Sale teams on all their sale coordination and administration needs. You will also be required to offer support to the Whisky team as needed.
Key Tasks & Responsibilities
1. You will be the department’s experienced user of Auctioneer, Bonhams’ bespoke Auction Management System and primary business tool.
2. You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A, generating and issuing consignment contracts, requesting and uploading client details and payment management.
3. You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
4. You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
5. You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
6. You will support your Department with preparing valuations, condition reports and condition photography as required.
7. As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
8. In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your manager.
Required Skills and Experience
9. Strong time management and organisational ability
10. Excellent communication in all modes with both internal and external stakeholders
11. Ability to manage workflow and priorities in a fast-moving environment
12. A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
13. Previous experience in an administrative position (not necessarily from an auction background)
What We Offer
Some of our benefits and perks include:
14. days holidays (including Bank Holidays), increasing to with service
15. Healthcare and Life Assurance
16. Enhanced maternity and paternity leave
17. Cycle to Work Scheme
18. Season Ticket Loan