Job Description
Our client are a market leader in the Mechanical Handling industry. This role will provide business critical support with technical documentation, information management, security and TimeControl.
Main duties and Responsibilities:
Document Control
Assist the Security Controller/Planner to ensure Project Managers are supported by the following duties:
1. Manage the Project Department’s formal issue and receipt of project documentation
2. Control the approval of internal and client comments to documentation
3. Receive supplier documentation, checking document requirements then issuing to relevant projects, ensuring prompt turnaround of approval
4. Accurately control the numbering of documents and drawings
5. Maintain a document library for all documentation.
6. Create and standardise project specific document trackers
7. Expedite suppliers to ensure approval and final documents are received on time
8. Assist the security controller with maintaining security clearances and training, document destruction and incident management
TimeControl:
9. Provide reports from TimeControl
10. Upload timesheets for site employees
General:
11. Work in a collaborative manner with all internal and external interfaces
12. Manage travel and accommodation bookings
13. Occasional reception and switchboard cover
14. Assist with procurement activities
15. Work in line with Quality Control objectives
16. Ensure that responsibilities with regard to the company’s Environment, Health, Safety and Quality Standards are met and understood
Skills, Knowledge and Experience
General
17. Educated to GCSE level
18. Proficient with diverse software including MS Office and Adobe Acrobat
19. Good attention to detail with accurate inputting skills
20. Have a systematic and disciplined approach to work; able to plan, schedule and monitor own work within limited and defined timelines
21. Is able to adopt a proactive and coordinated approach in identifying anomalies
22. Excellent communication skills with staff at all levels - verbal and written
23. Electronic Records Management qualifications
Desirable
24. Experience in using EPDM (Enterprise Product Data Management) or similar EDMS
25. Experience in working in a document control office for engineering project groups
26. Experience in nuclear/defence or oil and gas industries, processing design documentation and working to departmental and project procedures