Job overview
We are seeking a proactive and organised individual to support the Office Manager in coordinating and managing the administrative functions of the Beds and Herts Screening and Symptomatic Breast Imaging Services. This role plays a vital part in ensuring the smooth operation of the service, contributing to the delivery of high-quality patient care through efficient administrative support.
Main duties of the job
Working with the service leads, Clinicians and General Manager, the post holder will ensure that operational practice meets National Breast Screening Programme Quality Assurance (QA) targets and recognised best practice in line with local and national requirements.
Ensure performance against key QA targets is measured and reported accurately, identifying in advance any areas of concern, recommending tangible solutions.
Deputise for the Office Manager in her absence.
Working for our organisation
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Detailed job description and main responsibilities
To assist the Office Manager to ensure efficient day-to-day management & administration of the National Breast Screening software programmes and the data held therein.
To ensure a comprehensive and efficient administrative service observing a high level of confidentiality and data protection in accordance with the requirements of the Trust and NHSBSP screening service.
To ensure all clients, patients and staff are received with dignity and respect in keeping with the Beds & Herts Breast Screening Programme (NYBSP) approach.
To work with the Office manager to co-ordinate service provision ensuring appropriate clerical staffing levels and skill mix to meet service delivery.
Manage and supervise administration team, acting as first point of contact for advice and direction in the Office manager’s absence. Take action to resolve any contentious issues
Person specification
Qualifications
Essential criteria
1. required qualifications
Desirable criteria
2. desirable qualifications
Communication
Essential criteria
3. Good communication skills
Desirable criteria
4. Evidence of enhanced communication skills
Experience
Essential criteria
5. Current role
Desirable criteria
6. Evidence of supervisory role
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
If you have problems applying, contact
Address Luton & Dunstable Hospital NHS Trust
Lewsey Road
Luton
Bedfordshire
LU4 0DZ
Telephone 01582 497325