Overview
Weddings & Special Events Coordinator – Milton Hill House, Oxfordshire – part of The Venues Collection. The role coordinates weddings and special events from enquiry through to delivery, serving as the main client contact and ensuring the highest standard of service.
Responsibilities
* Manage wedding and special event enquiries, conducting venue show rounds and consultations.
* Build strong relationships with clients and guide them through every stage of the planning process.
* Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently.
* Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams.
* Conduct planning meetings and final details appointments with clients.
* Ensure all client requirements are communicated clearly and delivered effectively.
* Support achievement of revenue targets through proactive upselling and cross‑selling opportunities.
* Maintain accurate records within venue systems and CRM platforms.
* Assist with wedding showcases, open days, and promotional events.
* Provide on‑day event support where required to ensure seamless execution.
* Maintain excellent knowledge of venue facilities, packages, and market trends.
* Deliver outstanding customer service while maintaining high levels of professionalism.
Qualifications
* Has previous experience within weddings, events, hospitality, or venue coordination.
* Demonstrates exceptional organisational and time‑management skills.
* Has excellent communication and interpersonal abilities.
* Is confident managing multiple projects and deadlines simultaneously.
* Possesses strong attention to detail and problem‑solving skills.
* Is proficient in Microsoft Office and event management systems.
* Has a flexible approach to working hours, including occasional evenings and weekends.
* Is passionate about creating memorable guest experiences.
Benefits
* Competitive salary
* Performance and recognition programmes
* Contributory pension scheme
* 23 days holiday including bank holidays (pro rata where applicable)
* Complimentary meals while on duty
* Access to the Employee Assistance Programme
* Employee discounts across Compass Group and partner brands
* PerksAtWork discount platform offering savings on retail, travel, leisure, and more
* Career development and progression opportunities across Levy UK & Ireland and Compass Group
* Industry‑leading learning and development programmes
* Wellness and wellbeing support initiatives
* Refer‑a‑friend scheme
* Recognition awards and long‑service awards
* Uniform provided where applicable
* Medicash – Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
* Aviva Digicare – Free annual healthcare check
* Exclusive Benefits & Wellbeing site (Perks at Work)
* Entertainment discounts – up to 55% off cinema tickets
* Health & Wellbeing discounts – Discounts for Nuffield Health (20%) and Pure Gym (10%)
* Travel discounts – Discounts with holiday companies such as TUI and Expedia
* Shopping discounts – Save up to 15% at high street and online stores by purchasing Shopping Cards
* Meals on duty
* Vodaphone discounts
* Pension scheme and Life Assurance
* 23 days + BH's and additional day off for your birthday
* 2 days additional leave, following return from Maternity leave during first year back
* Competitive and supportive family benefits
* Day off for baby's first birthday
* Holiday purchase scheme
* On‑going training & development and career pathways
* Professional subscriptions paid
* Financial wellbeing programme and preferred rates on salary finance products
EEO Statement
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive – because diversity is our strength!
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