Title: Program Coordinator III – Events & Onboarding
Duration: 12-Month Contract
Location: London, UK (Kings Cross – Hybrid)
About the Role:
We’re looking for an experienced Events & Onboarding Program Coordinator to support large-scale New Hire Orientation programs for a fast-paced global tech organisation. This role is perfect for someone who thrives in operations, enjoys running high-energy events, and loves delivering exceptional experiences to new joiners.
You’ll work closely with global teams across London, Menlo Park, and Singapore to ensure new employees have a smooth, memorable onboarding experience. From coordinating speakers to managing room setup and delivering live event support—you’ll be the person who makes the magic happen.
What You’ll Do:
* Support and execute in-person New Hire Orientation sessions (50–100 attendees)
* Coordinate event logistics, schedules, room setup, and cross-functional partners
* Manage invites, communications, and speaker coordination
* Monitor new hire inboxes and provide timely support
* Oversee swag/inventory and assist with physical event setup
* Maintain reporting, audits, and program tracking
* Partner closely with London-based Event Manager and global onboarding teams
What We’re Looking For:
* 5–7 years of experience in program coordination or corporate events
* 3+ years in event planning (conferences, corporate events, orientation)
* Excellent communication & customer service skills
* Strong Google Suite reporting skills
* Comfortable with public speaking and fast-paced environments
Nice to Have:
* Salesforce or LMS experience
* Onboarding or employee experience background
Work Setup:
* London (Kings Cross)
* Hybrid: 3 days onsite
* Flexible early hours during NHO weeks (07:00 start on Monday, 07:30 on Tuesday)
If you love creating smooth, high-impact experiences and want to be part of a dynamic global team, we’d love to hear from you.