Codesde
is a market leader in the events industry, focusing on understanding client requirements, researching and developing bespoke solutions, and delivering exceptional results on time. We invest in our people, technology, and processes to serve as a critical resource for Mass Participation events, Stadium Events, Exhibitions, Experiential, and Blue-Chip Brands. Our commitment to pushing the boundaries of innovation and delivering outstanding customer service has earned us a reputation for excellence in the sector. This is achieved by working with the client through collaboration, adaptability, clear communication, and evaluation.
Job Title: Business Administrator
Reports to: Managing Director
Location: Leeds, Garforth
Hours: Full-time Salary: £25,400 - £28,500, depending on experience
Purpose of the Role
The Business Administrator provides essential administrative and organizational support across all departments to ensure smooth day-to-day business operations. This role supports management with documentation, scheduling, communication, financial processing, and data management—helping the business run efficiently, professionally, and in line with company policies.
Key Responsibilities
General Administration
* Manage daily office operations, ensuring smooth and effective delivery of key business administrative functions.
* Handle incoming calls, emails, and correspondence promptly and professionally.
* Maintain accurate records, filing systems, and databases (digital and paper).
* Ensuring business and administrative processes are handled promptly and effectively.
Finance Administration
* Process purchase orders, invoices, and supplier queries using Xero.
* Maintain accurate financial records and assist in reconciling bank statements.
* Liaise with the Credit Control and Finance teams to ensure smooth cashflow and timely payment cycles.
HR & Personnel Support
* Maintain staff records in Bright HR (or similar HR system).
* Assist with onboarding new employees, preparing contracts, and updating personnel files.
* Track staff holidays, absences, and training compliance records.
Operations & Project Support
* Support the Operations team with project tracking, supplier coordination, and logistics documentation. Booking hire vehicles and accommodation.
* Assist in preparing job files, health & safety paperwork, and project handover documents.
* Coordinate deliveries and collections, liaising with suppliers and warehouse staff.
Skills & Experience Required
* Proven experience in an administrative or business support role.
* Strong organizational and multitasking skills with excellent attention to detail.
* Confident user of Microsoft Office, Xero, and CRM/HR software systems.
* Good numeracy and literacy skills, with ability to handle sensitive information discreetly.
* Excellent communication and interpersonal skills—able to liaise at all levels.
* Ability to prioritize workload, meet deadlines, and work independently when required.
Personal Attributes
* Professional, proactive, and solutions-focused attitude.
* Reliable and trustworthy with a strong sense of confidentiality.
* Positive team player with willingness to support across departments.
* Keen to develop skills and grow within a dynamic, fast-moving business.
Benefits
* Company pension scheme
* Training and career development opportunities
* Flexible working arrangements (subject to agreement)