Overview
Salary £28,031 to £31,236 plus £5,476 London weighting per annum. Role: Staff Visa Administrative Officer. Department: People Operations - Staff Compliance. Location: Avery Hill Campus. Contract: Fixed Term – until 31 July 2026. Release Date: Monday 09 March 2026. Closing Date: Friday 13 March 2026. Reference: 5359.
About The Role
We are seeking a highly organised and proactive Staff Visa Administrative Officer to join our People Directorate on a fixed-term basis until 31 July 2026. This is an excellent opportunity to play a key role in ensuring the University meets its obligations as a UKVI-compliant sponsor and continues to support colleagues across the organisation. Working closely with the Staff Visa Compliance Manager, you will help ensure that all employment processes involving migrant workers, both staff and student workers, meet statutory requirements. You will also support the development of training and guidance materials and work collaboratively with colleagues across People Operations, Payroll, and Student Visas & Compliance.
Responsibilities
* Audit staff files to support UKVI compliance.
* Monitor visa and right-to-work documentation and maintain accurate immigration records.
* Assist with Certificates of Sponsorship.
* Prepare for UKVI audits and advise managers on right-to-work requirements.
* Contribute to process improvements across People Operations, Payroll, and Student Visas & Compliance.
About You
You will be an organised, detail-focused administrator with strong communication skills and the ability to prioritise effectively. You will be confident working collaboratively across teams and comfortable handling sensitive information. Experience in HR, HE, or visa compliance is welcome but not essential.
What We Offer
* A collaborative, supportive working environment
* Opportunities to learn about UK immigration compliance
* The chance to contribute to an important area of institutional responsibility
* Hybrid working (where applicable to operational needs)
Important Information
Due to the nature of this role, and the fact that it will require Home Office clearance to access the UKVI Sponsor Management System, we are unable to consider applicants who require a Certificate of Sponsorship under Tier 2. The successful applicant will be required to undertake a DBS (Disclosure and Barring Service) check.
Employment Visa: Under the UK Government Points Based System this role does not meet the criteria to be sponsored for a Skilled Worker Route application. We are committed to building a strong, diverse workforce that reflects the communities we serve.
Contact
For an informal discussion about the role, please contact Kelvin Adetunji, Staff Visa Compliance Manager, at svcm@greenwich.ac.uk. For queries, please contact the People Operations Team at peopleoperationsadmin@greenwich.ac.uk.
About The University
The University of Greenwich is a place to work with a vision to be the top modern university in the UK by 2030. We offer benefits including an excellent pension scheme, generous holiday entitlement, flexible working options including hybrid working, and development opportunities. We are committed to our Strategic Plan and to fostering an inclusive, collaborative and impactful community.
To apply, please visit the University of Greenwich vacancies page and complete all details. Supporting statements are required; attached CVs and personal statements will not be seen by the recruitment panel at the application stage. Current Vacancies - Jobs at Greenwich.
Further Details
Job Description & Person Specification are available on the vacancies page.
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