Job Description: Position: Tailor Made Travel Operations Coordinator (or Consultant depending on experience or skill-set) Department: Tailor Made Journeys or Agency Sales & Operations Location: Cheltenham Reports to: FIT Manager PURPOSE: As an Operations Coordinator (or Consultant) you will be responsible for the successful operating of our luxury Tailor-Made travel itineraries. To accurately book all ground arrangements for multiple departures of our European tours, working with local suppliers, A&K sales offices and an international set of luxury travel advisors to ensure the smooth operation of the tour. RESPONSIBILITIES: Operations To accurately book all ground arrangements for multiple departures of our European independent travel products, and work with local suppliers, tour guides and sales office to ensure the smooth operation of the tour. RESPONSIBILITIES (DEPENDING ON YOUR DEPARTMENT): Accurately book all services required for the successful operation of the tour within the budget set To liaise with agents directly on any changes or operational requirements To accurately cost any additional requests or changes Successfully deliver the guests’ tour so it runs perfectly and exceeds their high expectations Prepare detailed documentation for each tour To log and share feedback from each tour, to ensure that improvements are made promptly Operate the targeted volume of tours (by sales value) within a given year Financial Taking full responsibility of a tour’s cost control and margins To enter financial data onto reservations system in a timely and accurate manner Ensuring necessary payments are made and received at the appropriate time Preparing accurate client payment and agent commission statements To assist the Finance Department with invoice queries as they arise. Quality Control / Customer Service To have the highest standards of quality at the forefront of mind To proactively highlight potential Customer Service problems and take steps to make improvements To investigate and provide information to enable a response to customer service issues. General General office duties To conduct special projects as requested by management Any other reasonable duties as requested by management Participation in occasional familiarisation or business trips with follow up reports and presentation as required To take the On-Call duty manager phone on a rota basis (after the appropriate training period) EXPERIENCE & QUALIFICATIONS: Desired Skills-Set: A confident, positive attitude Strong spoken and written communication skills. A second European language is advantageous Good level of geographical and general knowledge of Europe is advantageous Up-to-date knowledge of Outlook, Word, Teams and Excel Numeracy and good, basic mathematical understanding A real passion for travel Ability to multi-task and work under pressure Attention to detail A willingness to develop relationships with key suppliers Good and effective time management WHAT WE OFFEER: Competitive salary plus commission Company pension plan from start of employment, with employer contributions increasing after 5 and 10 years of service 25 days annual leave – in addition to bank holidays, plus the ability to buy an additional 5 days or sell 5 days Discounted trips through A&K Travel Group Travel Benefit Program (includes friends and family) Discounted Gym Membership – we offer a contribution of up to £35 a month at either Virgin Active Gym (London) or to other gyms through GymFlex. Life Assurance ( 2x base salary paid out as a tax-free sum) Hybrid working – we value collaboration and ask employees to come to the office for a minimum of 4 days per week Enhanced Paid Parental Leave – 18 weeks full pay regardless of gender Employee Assistance Program – includes access to wellbeing resources and counselling £1,000 Recruitment Referral Bonus Cycle to work scheme Season Ticket Loans Regular Social Events And above all, a desire to ensure guests have the best travel experience. This Role Profile highlights the key responsibilities but is not intended to be exhaustive. EEO Statement Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.