Nottingham University Hospitals (NUH) is the biggest employer in Nottingham with over 19,000 staff
Data Protection & Security Co-ordinator (Apprenticeship)
Main area Administrative and Clerical Grade Apprenticeship Contract 19 months (https://damartraining.com/employers/industries/data-protection-and-information-governance-apprenticeships/) Hours
* Full time
* Flexible working
* Home or remote working
37.5 hours per week Job ref 164-7146234-A
Site City Hospital and Queens Medical Campus Town Nottingham Salary £24,000 per annum Salary period Yearly Closing 26/06/2025 23:59
Job overview
What’s the offer?
Are you looking for a widely recognised and sought after qualification? Interested in data protection and security? Then we want to hear from you as we have an excellent opportunity for you. Data Protection and Security is a requirement every UK company must deal with, so you’ll be building a career in an area of demand and expertise.
You probably know the NHS is one of the largest employers in the UK and EU and it needs you. In return this role can offer you a fantastic opportunity for you to learn, grow and develop whilst being paid with a guaranteed job at the end once qualified.
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
This opportunity is ideally suitable for those with A Level / Level 3 qualifications and above as this is a Level 4 apprenticeship equivalent to a first year degree level; however we welcome applications from everyone.
Main duties of the job
You’ll learn a lot working in the NHS but not least in the themed areas below as part of the apprenticeship:
Data Protection
* (i.e. Data Sharing / Processing Agreements and Information Asset Management)
Data Requests
* (i.e. Subject Access Requests and Freedom of Information Requests)
Data Breaches
* (i.e. Data incidents breaches of the Confidentiality, Integrity and Availability (CIA) triad of Information Assets)
Data Security
* (i.e. NHS Data Security and Protection Toolkit)
The 19-month Level 4 Apprenticeship will cover all you need to know for this role, and we provide on the job training as well and monthly 1:1 support with your supervisor and team support. So, bring your best self, with an open mind and ideas to help keep us evolving. You can find out more below:
Please ensure before applying you meet this criteria to undertake an apprenticeship:
* 16 or older
* Not in full-time education
* Living in England
* Has lived in the EEU/A for a minimum of 3 years
Please be aware we will bring applicants into the Trust as soon as they are able to join us, to provide an extensive induction and orientation programme prior to starting their apprenticeship training.
Working for our organisation
What are we looking for?
We are seeking an enthusiastic, conscientious, and self-motivated person to join our service and the role of Data Protection & Security Co-ordinator at Nottingham University Hospitals NHS Trust.
We need a person who is flexible and resilient to support the Trust’s and service aims and objectives in relation to compliance with the Data Protection legislation and Freedom of Information Act primarily but not limited too.
For example, you will be responsible and managing a caseload of various tasks and your role will be varied ranging from coordinating the Trusts responses to requests under the Freedom of Information Act, and processing Subject Access Requests / Disclosures for patients, staff, and members of the public in relation to their personal data (redacting where needed) to investigating Data Breaches to help the Trust learn and evolve.
The role goes beyond and the ability to facilitate and review assessments of data privacy, data sharing or processing agreements and provide advice and guidance on breaches of data will all organically grow as you undertake the apprenticeship and training.
Detailed job description and main responsibilities
This is a varied role which will require the successful candidate to have excellent IT skills, display a high level of accuracy and attention to detail, and demonstrate effective interpersonal skills when liaising with staff across the Trust. Ensuring the services procedures are followed, reviewed and fed back on to constantly evolve and improve efficiencies for all.
The role requires experience of managing a busy caseload, excellent attention to detail, familiarity with Microsoft Office packages, outstanding interpersonal skills and the ability to manage relationships and communicate well with a wide range of internal and external stakeholders.
The role is agile, and you would be expected to work in such a way with your agile kit (mobile and laptop equipment) to work onsite and from home to suit the service needs or when required by leadership.
Please refer further to the detailed Job Description and Person Specification.
What’s the next step?
Now is your time to decide if to apply! We are always happy to talk you through how the process works, so feel free to give us a call, but hopefully we have put all the information together you need in this pack. Once you have applied it will follow the normal Trust recruitment process for shortlisting and interviewing, so we will be in touch. If you want to visit us at either City or QMC then you’re welcome to do so, just give us a call and get booked in. We would also recommend reading our Chief Digital & Information Officer’s (CDIO) blog on ‘How not to suck at NHS Job applications ’.
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Person specification
Training & Qualifications
* Educated to A-Level / Diploma or demonstrates an equivalent level of experience
* Experience of Microsoft packages including Word, Excel, PowerPoint, Outlook.
* An understanding of the Data Protection Act / UK GDPR, Freedom of Information and Access to Health Records Legislation
* Evidence of continuing professional development in relevant area (s) - Records Management, Data Retention, Data Protection, Handling Information
* Data Protection Act Qualification
Experience
* Working in a busy office environment and agile
* Experience and / or understanding of Data Protection challenges in a healthcare setting
* Experience of handling patient / public queries
* Knowledge of current Information Governance / Data Protection legislation
* Specialist knowledge of NHS and statutory polices and regulations including UK GDPR, Data Protection Act, Caldicott Principles
Communication and relationship skills
* Excellent verbal and written communication skills and the ability to communicate specialist / complex issues effectively at all levels
* Able to develop, establish and maintain positive relationships with others both internal and external to the organisation
Analytical and Judgement skills
* Competent IT skills in order to collect and interpret data, present reports and compile simple presentations
* Flexible approach to meet the conflicting demands of the job
* Ability to prioritise own workload autonomously
Planning and organisation skills
* Able to work as part of a team, co-operating to work together and in conjunction with others and willing to help and assist wherever possible and appropriate
* Able to work under pressure, dealing with peaks and troughs in workload
Other requirements specific to the role
* Ability and willingness to adopt an agile approach to work
* Willingness and ability to travel between sites and to external meetings
___________________________________________________________________________________
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:
* Stay in full-time education, for example at a college
* Start an Apprenticeship
* Spend 20 hours of more a week working or volunteering, while in part-time education or training
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
ID and Right to work checks : NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
* Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
* Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter andFacebook
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name John Humprey Job title Deputy Data Protection & Security Manager Email address john.humphreys@nhs.net Additional information
Please email me directly to arrange a call or visit.
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