Overview
MAIN PURPOSE: To provide clerical, administrative and financial support to the service under the direction/instruction of senior staff.
Responsibilities
* Undertake ICT based tasks including the production of letters, reports, schedules, uploading information and data inputting onto children's records etc.
* Provide clerical support, e.g. reprographics, photocopying, filing, emailing, faxing and completing routine forms.
* Maintain manual and computerised records and/or management information systems.
* Sorting and distributing the internal and external mail.
* Undertake reception duties, answering routine telephone and face-to-face enquiries and signing visitors in and out.
* Assisting with arrangements for meetings, booking rooms, sending invitations.
* Take notes in meetings as required.
* Operate office equipment e.g. computer, photocopier etc. in accordance with manufacturer's instructions.
* To arrange the ordering and secure storage of supplies e.g. stationery.
* Undertake routine general financial administration e.g. collection, distrbution and accurate recording of petty cash.
* Be aware of and comply with policies and procedures including health and safety.
* Contribute to the aims and development of the service.
* Work as part of a team, appreciating and supporting the role of other people in the team.
* Attend and participate in meetings as required.
* Undertake personal and professional development through training and other learning activities, including performance management as required.
Experience
* Experience of general clerical/administrative work.
* Appropriate knowledge of First Aid.
* Basic awareness of inclusion, especially within a Children Services setting.
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