Devon and Somerset Fire and Rescue Service are looking for anAssistant Pay and Reporting Lead to enhance the People Services team based at ourService Headquarters in Exeter. You'll join us on afull-time (37 hours per week), permanent contract,and in return you will receive a competitive salary of£32654.00 rising to £35235.00(gross) per annum.
Devon and Somerset Fire and Rescue Service is the largest non-metropolitan Fire and Rescue Service in England. We provide prevention, protection, and response services across the counties of Devon and Somerset.
Our vision is that together, we will work to end preventable fire and rescue emergencies, creating a safer world for you and your family. Keeping people safe is what we do, and we owe our fantastic reputation to our highly skilled and motivated workforce.
About the role:
As ourAssistant Pay and Reporting Lead you will provide specialist knowledge, and support the Pay and Reporting Lead with overseeing an efficient, compliant payroll function for the Service. This post will deputise for the Pay and Reporting Lead in their absence, including the completion of payroll and ledger activity. You will also provide coaching and support for the rest of the team and will assist the Pay and Reporting Lead to ensure that adequate processes and resources are in place for all relevant payroll data to be accurately captured, reconciled and processed. You may also represent the pay team on organisational projects in order to contribute advice.
The successful candidate will ensure that pay and benefits related queries and casework are appropriately managed and escalated, and will liaise both internally and externally (e.g. line managers, station managers, payroll providers and pension administrators).
Find out more:
Key responsibilities of the Assistant Pay and Reporting Lead:
* To provide advice and guidance to managers and staff on all pay and conditions related matters in accordance with current legislation.
* To have a working knowledge of the statutory and legislative environment and assist in the implementation of any pay changes to local / national terms and conditions of employment for the relevant employment sector as appropriate.
* To provide advice and support to the HR Business Partnering team regarding pay related queries and casework.
* To liaise and communicate with managers and staff in respect of over and under payments, including ensuring relevant matters are confirmed in writing.
* To make changes in pay rates and allowances accurately and ensure that they are calculated, recorded and implemented within required timeframes.
* To assist with the identification of any systems changes.
* To assist the Pay and Reporting Lead and supervise the Pay and Conditions team, ensuring that workloads are allocated and prioritised appropriately, and work plans agreed.
* To assist with relationship management with the contracted payroll provider.
* To arrange payments out of payroll where necessary, considering any financial regulations that may be relevant.
* To assist with the process of undertaking regular internal and external data audits on an ongoing basis in order to pick up anomalies.
* To assist with Gartan System queries, changes and improvements.
* To maintain relevant systems and Personal Record Files (PRFs) so that they comply with best practice and relevant legislation, including GDPR, and accurately input data.
* To process and validate variable pay items, including but not limited to the following:
o On Call Pay Claims
o Wholetime Overtime
o Annual Leave and PH for operational colleagues.
o Hours for casual workers, including Advocates and CYP workers.
o Voluntary and statutory deductions.
o Medical and relocation expenses.
* To support the maintenance and continuous improvement of processes within the Pay and Conditions section.
* To provide accurate and relevant information in respect of mortgage requests, personal insurance claims, DSS and other external agencies.
* To provide support and guidance to the Pay team.
* To maintain professional knowledge by networking, attending training courses, keeping abreast of updates in employment regulations / legislation, case law etc. and by reviewing professional publications.
Closing Date: 2359hrs 7 May 2025
If you feel you have the skills and experience required to take on this role, please click on the 'apply' button below - we would love to hear from you.
The successful candidate must, by the commencement of employment, have the right to work in the UK.
How to apply:
You will be required to complete an application form and submit a document evidencing how you meet the following essential criteria taken from the Job Description and Person Specification.
We are not able to shortlist for interview from a CV so please answer the following questions in full, demonstrating how you meet each criteria.
* Good knowledge of payroll processes, including PAYE and pensions.
* Qualification in Payroll Administration, such as CIPP and / or equivalent experience of working in a payroll environment.
* Ability to work efficiently and effectively both as an individual and as a collaborative member of a busy team.
* Excellent interpersonal and communication skills, including the ability to articulate complicated or technical information in a way that is understandable to a diverse range of colleagues working in other areas of the business.
* Good attention to detail and high level of accuracy, with particular emphasis on numerical data.
* Proven ability in handling correspondence, producing reports and dealing confidently with one-off data-gathering tasks, often with short time constraints.
To help you complete this part of the application form please find attached below the word document "Assistant Pay and Reporting Lead - Essential Criteria for Application" for you to download and complete with your evidence of the above criteria. You can then upload this document where requested when completing your application. Please note there is a maximum word count of 2000 words (excluding titles) applied to your evidence document.
Evidence submitted in relation to the essential criteria above will be used for shortlisting applications received.
Our values
We are committed to safeguarding and promoting the welfare of children and vulnerable adults, and all employees must share this commitment and adhere to the Services' Safeguarding Policy and Procedure.
Fire and Rescue Authority roles are listed in Schedule 1 of the Rehabilitation of Offenders Act 1974 (Exceptions) Order, and as such it is our policy to require all applicants to disclose any criminal convictions (both spent and unspent) including driving offences, cautions, and / or reprimands.
Devon and Somerset Fire and Rescue Authority are committed to the rehabilitation of offenders, and as such, any positive disclosures will incorporate a reasonable and proportionate response.
As a Service and as individuals:
* We are proud to help
* We are honest
* We are respectful
* We are working together
Devon and Somerset Fire and Rescue Service recognise and celebrate the vast diversity of the local communities that we serve, and we aspire for this to be reflected in our workforce. We encourage candidates from diverse backgrounds, experience, and beliefs, who share our values to consider working for us.
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