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JOB TITLE: Office Support II
BUSINESS UNIT: Office Support II
RECEIVES ADDITIONAL DIRECTION FROM: Senior Engineering Director (Site Lead)
DATE: May 2024
ABOUT ADVANCED ENERGY
Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement, and control solutions for mission-critical applications and processes. AE’s power solutions enable customer innovation in complex applications across industries including semiconductor equipment, industrial manufacturing, telecommunications, data centers, and healthcare. With engineering expertise and responsive support worldwide, the company builds collaborative partnerships to meet technological advances, drive growth for customers, and innovate the future of power. Advanced Energy has dedicated four decades to perfecting power solutions for its global customer base and is headquartered in Denver, Colorado.
POSITION SUMMARY:
Provide general administrative support to the Littlehampton site as requested by the Senior Engineering Director (Site Lead).
ESSENTIAL RESPONSIBILITIES:
* Organize meetings both internally and externally across different time zones.
* Arrange and participate in meetings, conferences, and project team activities, including taking minutes as required.
* Organize on-site lunches and assist with events.
* Book flights, hotels, taxis, and make restaurant reservations.
* Assist with expenses if required.
* Perform photocopying and filing tasks.
* Provide day-to-day support to the team, as agreed with the Senior Engineering Director (Site Lead).
* Update and circulate the phone list monthly.
* Perform other administrative tasks as required.
SKILLS:
* Ability to work independently and collaboratively with various teams.
* Excellent verbal and written communication skills.
* Well-organized with the ability to multitask and prioritize to meet deadlines.
* Cheerful, approachable, and friendly demeanor.
* Proactive with a positive, 'can-do' attitude.
* Flexible and adaptable.
* Maintain confidentiality at all times.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Internet Explorer.
EXPERIENCE:
* 2-3 years of administrative experience supporting diverse teams.
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