Company Description
The Wilf Ward Family Trust is a leading Social Care charity providing support, choice, and opportunity to adults with learning and physical disabilities across Yorkshire. We are a values-led organisation that emphasizes enabling 'Extraordinary Lives' through outstanding care and support. We aim to enhance the quality of life for individuals by offering tailored services that meet their unique needs. Our approach fosters a sense of belonging and engagement, ensuring a supportive network for everyone—our colleagues and the individuals we support.
Purpose of the Role
This is a full-time, hybrid role for a Payroll Officer to join the existing team with an office base conveniently located on the A19/A1 corridor in Thirsk. We also offer home working flexibility.
The role is to operate the payroll process for the Trust, ensuring accurate and timely payment of salaries to our workforce, maintaining payroll records, and processing payroll transactions while ensuring compliance with relevant regulations.
The successful candidate will process the end-to-end payroll for approximately 850 colleagues in a timely and accurate manner.
Role Accountabilities:
1. Process the end-to-end payroll for all employees, ensuring accuracy and timeliness.
2. Maintain and update payroll records via the payroll system, including employee information, earnings, and deductions.
3. Calculate and process statutory deductions such as taxes, NI, and other contributions.
4. Assist with the preparation of regular payroll reports and distribute relevant pay information to managers.
5. Respond to payroll queries to resolve any pay discrepancies.
6. Collaborate with operational colleagues to review and improve payroll processes.
7. Stay updated with the latest changes in payroll legislation and regulation within the UK sector.
Success Indicators:
* High accuracy and attention to detail to ensure error-free payroll calculations and transactions.
* Meet payroll processing deadlines to ensure employees are paid on time.
* Assist the Payroll Supervisor and People Team in assessing payroll processes, identifying gaps related to NMW payments and legislation adherence, and reviewing control measures to avoid penalties.
* Stay informed about payroll regulations and assist in ensuring compliance with the Trust’s procedures.
* Implement robust controls to mitigate risks in payroll data maintenance and processing.
* Communicate effectively across teams, working closely with Finance and People functions to support operational engagement with payroll.
* Maintain confidentiality of employee payroll information, following GDPR legislation.
* Resolve payroll and system issues swiftly to minimize impact on employees and operations.
* Keep abreast of changes in payroll regulations and adapt processes accordingly, supporting the Payroll Supervisor.
Experience/Qualifications
* Proven experience in end-to-end payroll processing using various in-house payroll systems.
* Proficient with Microsoft Office 365 (Excel, Word, Teams), with experience advising line managers on payroll matters.
* Experience in mapping information systems and documenting processes (“as-is” processes).
* Ability to apply systems thinking to solve complex problems.
* Excellent organizational skills, with the ability to prioritize tasks and operate flexibly according to business demands.
* Strong communication and interpersonal skills.
* Attention to detail and organizational skills.
* Ability to work independently and in a hybrid environment.
* Previous experience in payroll or finance roles is advantageous.
* Payroll or finance-related qualifications are desirable.
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