P+S Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth.
Main Responsibilities:
* Answer incoming telephone calls and transfer enquiries to the appropriate department or team member.
* Process customer purchase orders and issue order acknowledgements.
* Process sales orders and place purchase orders with suppliers as required.
* Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress.
* Maintain and update sales logs, contract progress sheets, and other company records.
* Update purchase order information and track order status.
* Check and verify supplier order acknowledgements.
* Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation.
* Organise and coordinate deliveries of goods to customers.
* Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives.
* Assist with goods received, goods dispatch, and general warehouse duties when required.
* Prepare documentation, reports, graphs, and presentations for sales meetings.
* Attend sales meetings and prepare meeting minutes where required.
* Maintain filing systems, photocopying, archiving, and general administrative duties.
* Support ISO document control processes for new and existing suppliers.
* Provide administrative and customer support to the Sales and Purchasing teams.
* Track, contact, and follow up with prospective customers via email.
* Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly.
* Undertake any other reasonable administrative, sales, or purchasing duties as required by the business.
Person Specification:
* Strong organisational and administrative skills.
* Excellent communication and customer service abilities.
* Good attention to detail and accuracy.
* Proficient in Microsoft Office applications, particularly Excel.
* Ability to manage multiple tasks and prioritise workload effectively.
* Experience working within an office, sales support, purchasing, or administrative environment is desirable.
* Ability to work independently and as part of a team.
* If this is a role you are interested in, please apply online ensuring your CV is up to date.
Working Hours:
* 3 days per week 09:00 – 16:00/30
* 30 minute lunch break
If this is a role you are interested in, please apply online ensuring your CV is up to date