Oversee contract administration activities, attend project meetings & take minutes, create agenda packs.
My client is seeking a highly organised and proactive Project Coordinator/ Administrator to support the successful delivery of projects across our organisation. This role is central to ensuring consistency, structure, and excellence throughout the project life cycle. Working closely with Project Managers and Cost Managers, you will play a key role in maintaining governance, overseeing documentation, administration and embedding best practice processes across multiple projects. This is an excellent opportunity for someone who thrives in a fast paced environment and wants to make a tangible impact on project delivery and efficiency.
Project Coordination & Administration
* Support contract administration across projects, ensuring accuracy and compliance
* Coordinate and attend project meetings (virtual & in-person), producing high quality minutes
* Prepare project packs and agendas
* Manage and maintain key project documentation including
* Risk registers
* Procurement and order logs
* RFIs and change control documentation
* Programme tracking and reporting
* Action and decision logs
* Ensure all project data is accurate, up to date, and aligned with company standards
Quality Assurance & Governance
* Ensure compliance with internal QA procedures, NHS governance, and construction frameworks
* Champion accuracy, consistency, and best practice across all projects
* Support continuous improvement by identifying inefficiencies and enhancing workflows
What you'll need to succeed
o Experience in project coordination, administration, or PMO environments
o Strong organisational skills with the ability to manage multiple projects simultaneously
o Confident communicator with experience working with senior stakeholders and multidisciplinary teams
o Excellent attention to detail and a commitment to quality
o Strong digital skills across project management tools and document systems
o Experience in healthcare construction or NHS environments desirable
o Consultancy background
What you'll get in return
o 33 days holiday
o Staff social events
o Progression opportunities
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