We are seeking a highly organized and detail oriented Office Administrator to join our dynamic team at Dr. Reddy’s (UK) Ltd, Cambridge supporting operations and facilities management.
Responsibilities:
You will be responsible for various administrative duties including below:
* Visitor management – In charge of front desk greeting visitors, managing log book, issuance of badges and local contact person in office management
* Maintain contractors / deliveries and direct accordingly including permit to work issuing.
* Handle all direct line telephone calls and further forwarding as necessary
* Maintain and direct both incoming and outgoing mail. Distribute incoming external post and ensure franking machine has credit. Be responsible for making sure the daily outgoing post is franked and taken to the external mail point on the Science Park. Courier service management.
* Book travel / taxis and stay as requested
* Organise booking of taxis when required.
* Responsible for order and circulation of stationary and supplies in the office
* Organise lunches / refreshments and book outside catering as and when required.
* Support in Visa application process / documentation (arranging visa invites etc.) in consultation with HR and external service providers.
* Arrange accommodation and transportation for visitors to Cambridge.
* Assist Operations Manager in Operations / Facilities administration.
EUG admin support:
* Manage mobile phone handsets and sim cards keeping IT tracker updated for audit purposes.
* Manager expense reports for senior leaders.
* Distribute as appropriate external post received at Cambridge to home based employees.
* Maintain the system for Purchase Order requests, including raising PO’s, non-PO invoices, dealing with queries, submitting invoices to Finance, assisting with invoice queries.
Qualifications: Graduate in any discipline with previous experience in Office Administration and / Front desk role.
Required Skills:
* Good to have experience in SAP to maintain purchase order requests, including raising PO’s, non-PO invoices.
* Good work experience in MS Office Suite, E-mail management, Communication platform like MS Teams for internal and external communications.
Preferred Skills:
* Must be a people’s person and build positive relationships with internal and external stakeholders.
* Excellent verbal and written communication skills.
* Keen to learn new things and take ownership of tasks proactively.
* Strong attention to detail to ensure accuracy.
* Ability to stay organised and prioritize tasks while managing multiple responsibilities.
* Handling inquiries and concerns with patience and professionalism.
About the Company: Dr. Reddy’s Laboratories Ltd. (“Dr. Reddy’s”) is a leading multinational pharmaceutical company based across global locations. Each of our 24,000 plus employees comes to work every day for one collective purpose: to accelerate access to affordable and innovative medicines because Good Health Can’t Wait. Join us and be part of our journey in EUG