Job Description
Owen Reed is looking for a Legal Secretary with a background in Corporate or similar for a top law firm in London.
We are working with a highly regarded international law firm to recruit two experienced Legal Secretaries to support their Corporate practice. This is an excellent opportunity for a proactive and detail-oriented legal secretary to join a fast-paced, collaborative team within a prestigious firm.
The successful candidates will provide high-level administrative and secretarial support to Partners and Associates, ensuring the smooth day-to-day running of the team.
Key Responsibilities
* Utilise the firm’s computer systems and software applications effectively.
* Follow document processing procedures, including creating, editing, proofreading and formatting legal documents.
* Transcribe handwritten materials and, where applicable, dictation.
* Maintain calendars, deadlines and reminder systems for attorneys.
* Manage and prioritise telephone calls, emails, documents and projects.
* Handle incoming and outgoing mail as required.
* Schedule and organise meetings, conferences and departmental activities.
* Arrange travel and accommodation, prepare itineraries and follow up on expense processing.
* Maintain e-filing, inbox management and records management systems.
* Open and maintain client and general files, review older files and prepare files for closure.
* Update client contact information using the CRM system.
* Ensure attorneys’ timesheets are completed in a timely manner.
* Prepare legal documents and provide administrative support to Partners and Associates.
* Exercise discretion and sound judgement while handling competing priorities.
* Work closely with other administrative and secretarial staff and provide cover during absences.
* Attend training sessions, team meetings and firm-wide events as required.
* Undertake additional duties and projects as needed.
Candidate Requirements
* Proven legal secretarial experience, ideally within Corporate or a similar practice area.
* Excellent English language and grammar skills.
* Strong typing and transcription skills (minimum 70 wpm).
* Excellent organisational and prioritisation skills, with the ability to work under pressure.
* High attention to detail with strong proofreading skills.
* Professional and confident communication skills with clients, attorneys and colleagues.
* Ability to work independently and as part of a team.
* Flexible and willing to work additional hours when required.
* Strong commitment to confidentiality and professionalism.
Technical Skills
* Microsoft Outlook
* Microsoft Word
* Microsoft PowerPoint
* Microsoft Excel
* Visio (advantageous)