Thrive Oldham is recruiting on behalf of our well-established client for a Purchasing Administrator to join their team in the Oldham area.
Key Duties
* Raise purchase orders for stocked parts and non-stock items to meet business requirements, including uploading orders via the Data switch program where possible.
* Review open orders, update purchase orders with delivery information and dates, close cancelled orders, and notify sales and warehouse teams of parts shortages.
* Monitor stationery supplies, check for depletion, and place replenishment orders with suppliers.
* Place orders on credit card for irregular items, such as one-off buys like tiles for a cabinet.
* Review upcoming purchase order deadlines, amend delivery dates as advised by suppliers, chase shipments, and inform the stores team of shipments, including providing packing lists.
* Assist with stocktakes, inputting tickets, investigating stock issues, and advising the stores team of any issues with movements or nil stocks.
* Communicate with various departments to resolve order or parts issues.
* Upload and review the main validator forecast monthly, making necessary updates.
* Add part numbers and update information, including pricing details.
* Collaborate with the development team to update suppliers on modifications and new releases of parts, such as releasing manufacturing data.
* Arrange purchase and distribution of components to factories based on forecast builds.
* Gather relevant information, such as Country of Origin.
* Respond to emails from customers and suppliers with updates and queries.
* Validate BOMs and seek approval from management or directors.
* Regularly review the production schedule to anticipate upcoming requirements and adjust orders accordingly.
* Book shipments, including direct stock shipments, advising sales for dispatch, and managing freight bookings into the warehouse, as well as generating barcode listings for store scans.
* Answer incoming calls, direct them appropriately, and communicate politely and courteously.
* Manage cash safe procedures, ensuring correct quantities and denominations, system functionality, stock checking currencies, auditing cash bags, and maintaining safe organization.
Requirements
* Proven experience in a similar role is essential. Holding a Business Administration or similar qualification is desirable.
* Ability to deliver high levels of service in person, over the phone, and via email, with resourcefulness and proactivity in issue resolution.
* Friendly, flexible, well-organized, and able to prioritize effectively.
* Proficient in Microsoft Office packages, including Outlook, Word, and Excel.
Working hours are Monday to Friday with flexible start times. Core hours are Monday to Thursday from 10:00 am to 3:30 pm. The role offers 39 hours per week with an early finish on Friday.
This job posting is active and accepting applications.
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