Job Introduction
Role Overview
The Finance Reporting Assistant will support the central finance team by ensuring financial data is accurate, complete, and reported in a timely manner. The role focuses on maintaining high standards of financial administration, assisting with routine reporting, and supporting the preparation and review of financial information.
Working closely with the central team, the postholder will help compile reports, check and validate financial data, investigate discrepancies, and assist with reconciliations. The Finance Reporting Assistant will play a key role in maintaining strong financial controls, ensuring compliance with internal procedures, and supporting the smooth running of the wider finance function.
Key Responsibilities
The Finance Reporting Assistant will support the effective delivery of financial reporting and administration across the finance function. Key responsibilities will include Purchase Ledger Maintenance, ensuring new supplier accounts are accurately created and maintained within the DMS system and that all associated administration is completed in line with internal procedures.
The role will also support Funding Facilities & Reporting, assisting with the monitoring and reporting of manufacturer and Lombard funding facilities. In addition, the position will contribute to Intercompany Reconciliations and Reporting, helping maintain accurate balances and supporting internal reporting requirements.
The Finance Reporting Assistant will assist with Transactional Data & Nominal Ledger Review, including downloading and organising financial data and supporting ledger reviews to maintain accurate records.
The role will also contribute to Financial Reporting, preparing accurate weekly and monthly reports for senior leaders, while providing wider Financial Administration support to ensure the smooth running of day-to-day finance operations.
Purchase Ledger Maintenance
Description
Frequency
Manage PL Scan folder errors
Daily
PL Account creation in line with Motus standard
Daily
Update PL accounts with missing data
Daily
Run reports (HP2 & HP3) to close / put on stop unused PL accounts
Monthly
Funding Facilities & Reporting
Description
Frequency
Report & review on Group Funding Utilisation & limits and error report
Daily
Upload the Lombard Feed to the FTP server (cut-off time 3pm)
Daily
Collate and submit Funding Interest rates to Motus Head Office
Monthly (WD1)
Send Lombard Interest & Admin Fee Recharges to Motus Head Office
Monthly (WD1)
Lombard Ageing Rec
Monthly (WD1)
Tagetik input of Lombard Ageing
Monthly (WD1)
Reconcile Lombard Interest
Monthly (WD3)
Prepare and send Lombard Cash movements to Head Office
Monthly (WD6)
Update and submit Lombard Utilisation Graph to Financial Director & CFO
Quarterly
Intercompany Reconciliations and Reporting
Description
Frequency
Produce and distribute the Pentagon-to-Pentagon Intercompany report and control to ensure all balance at month end close off
Reconcile the Pentagon to other Motus divisions intercompany and assist in resolving any issues ensuring this will balance at month end close off
Weekly
Send MPD Statements & Profits
Monthly (WD1)
Send SL statements to other Motus Divisions
Monthly (WD1)
Transactional Data & Nominal Ledger Review
Description
Frequency
Day 3 review of Nominal Account - Accruals, liaise with sites.
Monthly (WD3)
Day 3 review of Nominal Account - Bank Charges, liaise with sites.
Monthly (WD3)
Day 3 review of Nominal Account - Interest Receivable, liaise with sites.
Monthly (WD3)
Day 3 review of Nominal Account - Internal Rent, liaise with sites.
Monthly (WD3)
Day 3 review of Nominal Account - Prepayments, liaise with sites.
Monthly (WD3)
Day 3 review of Nominal Account - Service / Bodyshop Hours, liaise with sites.
Monthly (WD3)
Download Ageing reports (g30 / y30 / n30) & distribute to dealerships
Monthly (WD3)
Produce & distribute Journal Sign off reports to Directors and ensure authorisation sheets are completed
Monthly (WD6)
Ensure all accounts packs received & balance to profit figures submitted at month end
Monthly (WD6)
Generate & save monthly Transactional data reports for the auditors after nominal close
Monthly
Update Tax Transaction spreadsheet monthly
Monthly
Financial Reporting
Description
Frequency
Produce and distribute Aftersales DOC spreadsheets
Daily
Collate and distribute weekly forecast report & narrative for Pentagon & LCV
Weekly (Fri & Last WD)
Produce & distribute Parts Stock Report
Weekly
Produce & Distribute Weekly Figures report
Weekly (Mon)
Send Control Account balances to Accountants and Financial Director
Produce & distribute Group Parts Ageing Report, follow up on any queries (Incl LCV)
Monthly (WD1)
Produce & distribute Group Parts by Franchise Report (Incl LCV)
Monthly (WD1)
Review Parts Stock Obsolescence Provision
Monthly (WD1)
Download EV Charging (MER) reports and distribute to General Managers
Monthly (WD1)
Send sales date to Group Buyers to update the stock calculator
Monthly (WD2)
Download Tagetik Report PG_INCOME SUMMARY (Month & YTD)
Monthly (WD5)
Review and report on journals posted after Day3
Monthly (WD5)
Run monthly Tagetik reports and send to all Directors
Monthly (WD5)
Review of Sales Commission submissions for any payments over £5k
Monthly (WD7)
Set up following month reporting files (LCV & PENTAGON MISC)
Monthly (20th)
Financial Administration
Description
Frequency
Assist with processing of Fixed Assets in Keyloop
Adhoc
Main contact for Purchase Direct (Cost reduction company) & Purchase Direct contracts
Adhoc
Main contact for Energy Management Contract, working with the dealerships on actions raised to reduce costs.
Adhoc
PPL & PRS Music Licence renewals
Annually
Operating Controls
Description
Frequency
Ensure the accurate and timely completion of administration and accounting tasks.
Ongoing
Maintain high levels of customer satisfaction through professional and efficient conduct
Ongoing
Communication & Relationship Management
Description
Frequency
Develop and maintain professional and positive working relationships with colleagues, customers, suppliers, and external representatives.
Ongoing
Maintain clear and effective communication to ensure smooth financial operations.
Ongoing
Compliance & Best Practices
Description
Frequency
Ensure adherence to environmental, health & safety, and company policies.
Ongoing
Operate within legal and regulatory frameworks.
Ongoing
Maintain financial accuracy and transparency in all transactions.
Ongoing
Reporting & Relationships
1. Reports To: Financial Controller
2. Works With:Head Office Finance TeamSenior Leadership TeamSuppliersInternal Departments