Job description
JOB TITLE AND BAND: Finance Officer - Band 3
DEPARTMENT / DIRECTORATE: Financial Accounting Department
LOCATION: Administration Offices, Gransha
Experience -
3 years' finance or administrative/clerical experience
OR
5 GCSE's (Grade A-C) including English Language and Mathematics/Accounts or equivalent or higher educational standard AND at least 1 year's finance or administrative/clerical experience
Other - Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport
Abilities Skills -
Effective communication skills
Ability to motivate and supervise staff
Ability to prioritise work to achieve deadlines
Knowledge -
Knowledge of Basic Accounting
Working knowledge of spreadsheets and MS applications
Knowledge of Internal Controls/SFI's/SoDA
Qualifications
1 years' accounting office experience or 1 years' experience in a HSC Finance Department
Job Summary
The post holder will be responsible for assisting the Band 4 in the day to day management of the Financial Accounting section and assisting in the provision of a range of Financial Accounting support services.
He/she will assist the Band 4, Financial Accounting section with regards to the preparation and submission of all annual statutory accounts for the Trust in accordance with Departmental guidance and timescales.
MAIN DUTIES & RESPONSIBILITIES
1. Assist as necessary in the preparation of the Annual Statutory Accounts
2. Assist as necessary in the preparation of reports as required
3. Assist in completion of bank account reconciliations on a monthly basis, ensuring that adequate back-up documentation is maintained
4. Assist with Treasury Management in providing daily payment figures and investment rates as appropriate to the Financial Accounting Manager.
5. Assist in ensuring the accurate and timely recording and processing of car leasing, charitable funds, patients property and any other duties.
6. Receipt cash and record lodgement of monies received ensuring that this is done within the Trust's financial procedures and controls.
7. Process the receipt, custody and disposal of patients/residents/clients property.
8. Process the receipt, custody and payment from charitable funds
9. Keep and control all accountable documents and receipts in use within the financial systems.
10. Support the Financial Accounting Manager in the preparation of the Trust's annual accounts in accordance with the DHSSPS Manual of Accounts, the Capital Accounting Manual, Financial Circulars and other direction and guidance, applying appropriate experience and financial judgement to interpret extant guidance as necessary.
11. Obtaining daily reports from Banking Online system to assist with Trust treasury function.
12. Assist with monthly closedown procedures in accordance with agreed deadlines.
13. Handle cash and perform bank runs when required.
14. Regular review of receipts schedules to ensure seriality, correct coding and accuracy of completion, and taking necessary follow up action where necessary.
15. Purchase Card administration and ordering
16. Preparation and processing of General Ledger journals. Assist with monthly review of Finance Department safe register Regular attendance at facility stock counts.
17. Assist in the management of the Financial Accounting Department to ensure the prompt processing and efficient recording of financial information
18. Ensure all staff within the post holder's area of responsibility are adequately trained in the appropriate financial accounting systems and governance processes and procedures