To assist in ensuring the provision of a high quality and cost-effective Health Records Service. The Health Records Supervisor will be responsible for the day-to-day supervision and smooth efficient running of the specific functions including clinic preparation, scanning bureau, transportation of health records. To provide support to both staff and managers as required.
This role is a cross cover providing support and guidance in both health records library and scanning bureau and working with a colleague to ensure a professional service to the Trust.
* To be responsible for the day to day supervision of specific functions, ensuring an efficient and effective service is provided to users.
* Ensure all agreed Health Records Standards and procedures are always adhered to.
* Ensuring all staff have a good understanding of a patient Digitised Record.
* Scanning/Prepping logs
* Ensuring a continuous level of staffing is available within own area
* To attend departmental meetings.
* To bring to the attention of the Deputy Health Records Manager any problems relating to the smooth running of the department.
* To provide or source cover for annual leave, sickness.
* To manage processes and systems in accordance with Health Records standards.
* Flexible to the needs of the Service to ensure smooth running of the department
* Actively participate in the duties of the department as required
* To ensure all shifts are covered appropriately
* Staff will be required to be flexible and rotate on similar roles within the Health Records Department.
* Staff are expected to work evenings, weekends and Bank Holidays as required by the service.
* This is an evolving role and therefore will be open to a significant amount of change depending on the priorities within the service.
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best. Our vision is healthier lives, empowered citizens, thriving communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Right to Work in the UK:This role is not availablefor Skilled Worker visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application. Unfortunately, we are unable to support visa applications for this post in line with UKVI regulations.
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.
For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.
This advert closes on Monday 6 Apr 2026
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