We are seeking a proactive and detail-oriented Administrator to support our vibrant Wheatley Place community in Shirley, West Midlands. This role is central to delivering exceptional service and seamless support alongside our Registered Estate Manager.
* Hourly Rate: £12.85 per hour
* Hours: 15 hours per week, permanent contract, Monday to Friday.
Key Responsibilities:
* Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
* Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
* Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
* Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
* Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.
* General Administrative Support: Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects.
Essential Qualifications & Skills:
* Proven experience in an administrative role, with a strong understanding of office management procedures.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
* Strong organizational skills with the ability to manage multiple tasks and priorities.
* Excellent written and verbal communication skills.
* Attention to detail and accuracy in all tasks.
* Ability to work independently and as part of a team.
Desirable Attributes:
* Previous experience in a care or residential setting.
* Knowledge of invoicing and financial procedures.
* Experience with rostering and scheduling systems.
Comprehensive Benefits Package:
* 20 days holiday plus bank holidays (pro rata for part-time).
* Life insurance and company pension.
* 24/7 Employee Assistance Program offering counselling, mental health support, and more.
* Exclusive discounts on McCarthy Stone apartments for employees and immediate family.
* Opportunities to stay in guest suites across UK developments.
* Discounts on gift cards for top brands and restaurants.
Please note that we do not offer sponsorship and only consider UK-based applications.
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