Procurement Coordinator
The Role:
The Procurement Coordinator plays a vital role in supporting the procurement process within BCS. To ensure we offer a high level of service to our customers, delivering accurate products on time.
This position involves managing purchase orders, maintaining supplier relationships, and ensuring that procurement activities align with organisational policies and budgets.
To include the procurement of stocked items and pricing of bespoke products.
Communicating with all departments on progress of orders, areas for improvement and quality of service from suppliers.
Key Responsibilities:
Purchase Order Management
Process purchase orders, ensuring accuracy and compliance with procurement policies, this includes working within the PSL, to agreed pricing and stocking levels.
Monitor and track order status from initiation to delivery.Supplier Liaison
Maintain relationships with suppliers, addressing inquiries and resolving issues relating to orders and deliveries.
Delivery dates are to be agreed with suppliers and chased if they are not delivered within agreed timescales. Communicate all delays with Sales or Operations Team.
Update department managers on supplier performance when required.Document and Record keeping
Maintain accurate records of procurement activities, including supplier quotes, approvals and delivery paperwork.
Obtain delivery tickets for orders delivered direct to customers. Direct delivery tickets to be processed and sale orders confirmed within weekly invoice deadlines.Inventory Management Support
Assist in monitoring levels and highlight trends of reordering stock regular to amend agreed minimum/maximum to prevent stock shortages/overstocking.Compliance and Audit Support
Ensure that procurement processes comply with relevant regulations and internal processes. Assist in audits by providing required documentation and data.
Obtain approval for orders required outside PSL, or price agreements.Commercial awareness
Carriage charges and price increases to be challenged in first instance and communicated to Management.
Support the Sales Team with tender enquires and Internal Sales Team with bespoke requests by obtaining best price from preferred suppliers, and where necessary alternative products.
Minimise credit card spend where possible.System and process
Assist with the department mailbox for incoming requests for parts, fixed assets and services for the business.
Assist with monitoring order reports.
Assist with coordinating the goods return to supplier process. Ensuring all items are collected/returned as agreed and credits are provided as required.
Maintain supplier price agreements within the system and follow the price update process as required.HSEQ
Complete tasks in accordance with risk assessments, notify the Team Leader of any potential noncompliance.
Report accidents and Positive Interventions using the correct methods.
Ensure the correct PPE is used at all times.
Maintain excellent levels of housekeeping, ensure areas are free from waste and trip hazards etc
Identify/Submit positive interventions where needed
Work in conjunction with HSEQ policies and proceduresKey measures & targets:
Overdue purchase orders and direct to customer sales
Efficiency of orders placed from the procurement reportsKey relationships:
Procurement Coordinator
Suppliers
Management team
Person Specification:
The successful candidate is likely to meet all of the following criteria:
Essential
Knowledge of Microsoft Office
Good administrative and organisational skills
Confident communicating with Suppliers
Able to complete tasks and meet deadlineDesirable
Experience within procurement
About BCS Group:
BCS Group, a subsidiary of Barhale Holdings Plc, is a privately owned company. We are a leading supplier of safety and construction products based in the Midlands. We pride ourselves on providing a first-class service to all our customers, ensuring the right product or solution is delivered to the right location on time. With over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is delivered directly via our dedicated transport fleet or those of our partners.
Manufacturing: Our capabilities include standard and bespoke signage, labels, temporary and permanent road traffic signs and bespoke steel fabrication/installation which includes footbridges, walkways, flooring, guardrails, ladders and tunnelling products.
Extensive Stock Range: Distributor of leading industry brands in PPE & clothing, traffic management, safety & lifting and site equipment products. These include Bollé, Pulsar, Globus, Rock Fall, Progarm, Portwest, Melba Swintex, Oxford Plastics, JSP, Nissen, Carters, Orafol, Crowcon, Radiodetection, Dräger, Ridgegear, and Plant Nappy.
Safety Equipment Servicing: Specialist safety & lifting repair, calibration and inspection since 1999. We have our own purpose-built maintenance and calibration facility for gas detection, cable avoidance, breathing apparatus and lifting equipment which along with our fully equipped mobile calibration unit is where all maintenance and repairs are carried out. Our staff are trained and fully qualified in the maintenance, calibration and inspection of a full range of specialist safety & lifting equipment.
Our People: With a direct workforce philosophy, the company culture is driven by our core values, which describe how we act day-to-day. We ensure all your needs are met through our national call centre and dedicated account management.
Triple Accreditation: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO 50001:2011 standards, which means our customers can have complete confidence that we have an ongoing commitment to be a safe, efficient and responsible partner.
Caring and investing in you
As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.
From the moment you join us, your well-being and career aspirations will be supported by.
Competitive salary
Company Pension
Life Assurance
Private Medical
25 days annual leave in addition to 8 public bank holidays and loyalty days
8 hours volunteering
Employee Assistance Programme to support your mental, physiological, and financial well-being.
Flexible benefits via salary sacrifice
Company car/green car scheme/car allowance/Van (dependent on position)
Leadership & management training and coaching
Regular line management engagement and appraisal to support your career progression.
Development supported by internal and externally delivered training.
Continuous service awardsHow to apply:
Please send your current CV and cover email outlining your suitability for the role and quoting the reference number to