Job Description
This job is with St. James's Place, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
This is a part time role requiring 21 hours a week
The Operations and PMO Team Administrator provides comprehensive administrative support to the Head of Operations and PMO. Acting as a central administrative point of contact for the team, the role also involves offering assistance to the management team as needed.
What you'll be doing:
* Prepare and support various reports and materials for key business meetings and coordinate monthly divisional and management reports.
* Collate, review, and submit monthly report packs and papers.
* Monitor KPIs and metrics related to activities performed.
* Assist with budgeting, raising purchase orders, processing invoices, and managing headcount and contractor requests.
* Support governance tasks, including third-party, risk and audit actions.
* Produce communications to gather feedback, share information, and foster engagement.
* Handle assigned tasks and activities to assist with key deliverables.
* Exhibit a highly developed ability to multitask across a range of time-critical workflows in a fast-paced environment.
* Implement and maintain administrative processes, seeking to enhance effectiveness.
Who we're looking for:
A friendly and engaging individual that is comfortable building strong relationships within the business and helping out with a variety of task to help the team continue performing at a top level.
Essential Criteria
* Proven experience in managing administrative tasks, supporting governance processes including third-party, risk and audit actions.
* Ability to assist with onboarding new team members, including helping with headcount and contractor requests, coordinating setup processes
* Experience with raising purchase orders, processing invoices
* Excellent verbal and written communication skills to liaise with internal teams, external vendors, and senior stakeholders, as well as helping produce divisional communications
* Competency in Microsoft Office (Excel, Word, PowerPoint), to help with PowerPoint slides, preparing reports, coordinating reports
* Collate, review, monthly report packs and papers. Monitor KPIs/metrics related to activities performed.
Desirable Criteria
Some knowledge in project and portfolio management tools, PowerBI would be beneficial.