Your newpany
A globally recognised in-house design studio within a leading international technologypany. A collaborative, multicultural environment and a strong emphasis on design excellence, the studio supports global brand identity and product development initiatives.
Your new role
This role is central to supporting senior leadership, managing day-to-day studio functions, and fostering a collaborative and inclusive working environment.
Key Responsibilities
1. Office Management
2. Oversee all aspects of studio operations, including health and safety, facilities, and HR coordination
3. Lead and mentor junior administrative staff, ensuring smooth daily operations and accountability
4. Implement and improve office systems and processes
5. Manage studio-wide projects such as renovations and team events
6. Promote a positive studio culture, resolving team dynamics professionally
7. Act as liaison between studio teams and internal stakeholders, including HR and Finance
Budget Oversight
8. Manage financial administration for design and brand teams, including budget tracking, reporting, and vendor coordination
9. Provide quarterly budget consolidation and oversight for regional teams
Planning & Coordination
10. Manage calendars and travel logistics for senior leadership
11. Organise cross-regional meetings, prepare agendas, and coordinate itineraries
People & Culture
12. Support recruitment, onboarding, and staffing needs
13. Coordinate performance review logistics and ensure timelypletion.
What you'll need to succeed
14. 5+ years in office management, administration, or similar leadership role
15. Strong experience with calendar, meeting, and travel coordination
16. Excellentmunication and stakeholder management skills
17. Proficiency in office management tools and systems
18. Solid budget management capabilities
19. Strategic mindset with attention to detail
20. Discreet and professional handling of confidential information
What you'll get in return