Overview
Our client delivers and evaluates blended management and leadership development programmes to businesses across the UK. They are looking for a Part Time Finance Assistant to work with their Director. Ideal hours are between 15-20 hours per week with flexibility on when they are worked.
Responsibilities
* Credit Control and Sales Ledger
o Prepare and raise sales invoices on SAP Business One as requested by Client Services Managers, and collate copies of receipts to support recharge invoices
o Email sales invoices to clients
o Set up new customer accounts on SAP as required
o Issue monthly statements to debtors
o Review aged debtors list weekly and ensure customers pay invoices according to terms
o Follow up on late items and queries with clients, escalating issues to FD where necessary
* Manage the Purchase Ledger
o Check suppliers invoicing validity with reference to purchase orders/delivery notes and expected costs, and input to SAP, including staff expenses and foreign currency
o Record all project-related costs accurately on SAP
o Obtain authorisation for payment from the appropriate member of ASK staff responsible for the purchase
o Maintain paper filing system for suppliers invoices
o Review creditors weekly and prepare payments to associates and other suppliers in accordance with ASK policies; generate SAP remittance advices and email/post to suppliers
o Deal with day-to-day enquiries on the purchase ledger
o Collate receipts to Barclaycard statements and prepare coding for posting
o Input all credit card transactions on to SAP
o Collate approved Purchase ledger invoices to support BACS payment requests
o Set up new purchase accounts on SAP as required
o Reconcile creditor statements to SAP balance
o Check statements from suppliers and follow up on discrepancies
* Cash and Bank
o Record all Bank receipts and payments into SAP daily, including foreign transactions
o Reconcile bank accounts monthly
o Discuss with FD recommendations for managing cash surpluses as necessary
o Manage all Petty Cash requests during the month and record all payments in SAP
Essential Requirements
* Complete understanding of pre payments and accruals
* Experience able to take records up to trial balance stage
* MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage
* Experience of working with SAP Business One, Sage 200 or a similar SQL-based accounting system (full training will be given)
* Must be able to drive (to get to the office)
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