Bid Administrator, Oxford City Centre (2 mins from train station) £25,000 – £32,000. 3 months FTC, Office Based, Monday–Friday (9:00 AM – 5:30 PM)
The Opportunity
Are you looking for a role within the bid and tender arena? We are seeking a highly organised Bid and Content Administrator to join a small collaborative team.
The bid team is currently high-performing but facing a common challenge: they are so busy responding to a strong pipeline of tenders that they need a dedicated specialist to help them migrate their high-quality content into a new automated bid library system. This is a hands-on role where you will bridge the gap between archived bid material and a live, high-efficiency digital library.
The Role: Migration & Coordination
You will be the "engine room" of the bid department for the next 3 months. Your primary task is to take technical content from previous successful submissions and prepare it for a modern automated system.
Content Curation: Reviewing previous tender responses—covering subjects like technical architecture, security, and project delivery methodologies—to identify the best material for reuse.
System Migration: Organising and styling this content within a staging area before importing it into the new bid library tool.
Information Architecture: Ensuring all content is tagged with the correct metadata so it is easily searchable and functional for the writing team.
Document Mastery: Using advanced MS Word skills to ensure every piece of content is perfectly styled, tables are optimised, and images are correctly anchored.
Bid Facilitation: As the library takes shape, you will assist the team in pulling together initial "first drafts" for live, large-scale tender submissions.
About You
This role is ideal for a Bid Assistant, Bid Coordinator, or Administrator who has a passion for organisation and document management.
Public Sector Tender Knowledge: You understand the lifecycle of public sector procurement and the importance of structure, compliance, and deadlines.
MS Word Expert: You must be highly proficient in styles, formatting, and managing complex documents. Strong Excel skills are also required.
Organised & Proactive: You can take a brief from the Bid Manager and work independently to meet project milestones.
Technical Literacy: You are comfortable engaging with technical subject matter (such as software deployment or project frameworks like Prince2) and can organise it logically.
Why Join the Team?
Strategic Impact: You are joining at a critical time as the team gears up for a major strategic opportunity.
Prime Location: Work from a modern office in Oxford City Centre, just 2 minutes from the train station and major transport links.
Focused Team: You will work directly with a Bid Manager and two Bid Writers in a supportive, professional environment.
Interview Process The client is moving quickly with a single-stage virtual interview