Job Description We are seeking a capable and credible Company Secretarial Assistant to support the delivery of a high-quality corporate governance framework across the group. This is a key role within the Company Secretariat team, providing hands-on support to the Deputy Company Secretary and broader business. While the position retains core company secretarial responsibilities, it is also expected to operate with a high degree of independence and professionalism, contributing meaningfully in board and committee environments from the outset. The successful individual will be comfortable engaging with senior stakeholders, building strong working relationships, and supporting governance processes in a way that goes beyond administration—ensuring meetings run effectively, standards are upheld, and outputs are delivered to a consistently high quality. This role is suited to someone who is looking to step into a more accountable position, where they can operate credibly at a senior level and provide reliable, day-to-day support within a fast-paced, high-profile environment. Key Responsibilities Maintain statutory registers and corporate records, ensuring ongoing accuracy and compliance with the UK Companies Act Prepare and file statutory documents with Companies House within required deadlines Support the administration of group entities, including maintaining structure charts and entity management systems (e.g. Diligent Entities) Actively support board and committee processes, including scheduling meetings, preparing agendas, collating high-quality materials and distributing board packs Take ownership of meeting outputs, including accurate minuting, tracking actions and ensuring timely follow-up and completion Contribute to the smooth and professional running of board and committee meetings, supporting an effective governance environment Deputise for the Deputy Company Secretary where required, including supporting or attending board and committee meetings Build strong, trusted relationships with senior stakeholders, acting as a credible and reliable point of contact on company secretarial matters Monitor compliance deadlines and ensure timely completion of all regulatory and statutory obligations Ensure governance documentation is up to date, appropriately stored and easily accessible Support corporate transactions and changes (e.g. director appointments/resignations, share allotments, group structure updates) Liaise with internal stakeholders and external advisors, including legal counsel, auditors and registrars Support the management and administration of the Company’s share/equity incentive programmes Assist with UK compliance requirements and, where applicable, US SEC or international regulatory obligations Contribute to the continuous improvement of company secretarial processes, identifying efficiencies and making effective use of digital tools (including AI where appropriate)