Compliance Administrator/Coordinator
Location: Stockton-on-Tees
Salary: £35,000 - £40,000
Hours: 08:00 – 16:30 Monday – Friday
Type: Full Time, Permanent
We are currently recruiting for a Compliance Administrator/Coordinator to work for an award-winning scaffolding and safety systems business based in Stockton on Tees.
Responsibilities
* Plan, prepare, and lead external audits for awarding bodies such as ISO, RISQS,
Costructionline, IRATA, CHAS, FASET.
* Complete tender packs and pre-qualification questionnaires (PQQs), ensuring all information is accurate and up to date.
* Develop, improve, and implement the HSEQ Management System to comply with legislative requirements and applicable external standards.
* Review and update policies, procedures, registers, forms regularly to ensure they are current, understood, and monitored across the business.
* Implement and manage document control for the HSEQ and business management system.
* Produce analytical data from company systems to present in monthly HSEQ meetings.
* Conduct in-depth internal audits, create internal auditing schedules, and ensure robust policy evaluation.
* Maintain and update SSIP portals, ensuring no accreditations lapse or expiration.
* Manage the business's internal HSEQ legal register, ensuring ease of access and clarity.
* Provide administrative support to the HSEQ team.
* Manage employee training records and arranging external training (e.g., first aid, rescue, supervision, and management courses).
* Perform data entry, documentation, printing, and filing tasks.
* Ensure computerised HSEQ systems and registers are accurate and frequently updated.
* Monitor subcontractor/supplier databases and correspond as necessary.
* Create HSEQ dashboards, including trend analysis for accidents, incidents, and near misses, and other key performance indicators.
* Develop and implement quarterly HSEQ themes and campaigns.
* Prepare presentations and act as the primary contact for HSEQ compliance within the business.
* Take minutes during meetings and create detailed action plans.
* Send out weekly/monthly HSEQ packs to the operations team.
* Monitor the HSEQ mailbox and appropriately file necessary items.
* Manage the development of a user-friendly HSEQ management file structure.
* Coordinate and assist with the preparation of HSEQ training sessions.
* Oversee the documentation and resolution of all accidents, incidents, and near-miss cases, ensuring accurate records are maintained and any outstanding information is promptly followed up and closed out.
* Administer the business Harness Inspection register, ensuring compliance with statutory requirements by verifying inspections are completed and all relevant information is accurately recorded.
* Monitor and manage all operational HSEQ KPIs, issuing regular reminders to the operations teams to ensure timely updates and completion.
Qualifications
* IOSH Qualification
* Lead Auditor Qualification (ISO 9001, 14001, 45001)
* Experience in the Construction / Scaffolding / Industrial is preferred