Role Overview
Our client’s finance team are seeking a detail-oriented and proactive AP Finance Administrator to support their Accounts Payable, Accounts Receivable, and Employee Expenses functions. This role is critical to maintaining financial accuracy, supporting cash flow management, and ensuring compliance with internal controls and audit standards. The successful candidate will work closely with suppliers, customers, and internal teams to ensure timely processing and resolution of financial transactions.
Key Responsibilities
Accounts Payable (AP)
* Process supplier invoices accurately and match with PO and delivery confirmations
* Maintain the AP ledger and reconcile supplier statements on a monthly basis
* Resolve any invoice queries with internal departments and suppliers
* Prepare payment runs and ensure timely settlement of liabilities
* Ad hoc payment runs as required
* Support month-end accruals and audit documentation
Accounts Receivable (AR)
* Generate and issue customer invoices in line with agreed terms
* Monitor aged debtors and follow up on outstanding payments
* Maintain accurate customer records and credit control notes
* Liaise with the commercial team to resolve any billing discrepancies
* Assist with cash allocation and bank reconciliations
Employee Expenses
* Review and process staff expense claims in line with company policy
* Ensure correct VAT treatment and coding of expense items
* Support staff with expense queries and system use
* Maintain audit trail and prepare reports for Finance and HR
Skills & Experience
* Proven experience in AP/AR or general finance administration would be advantageous but not necessary
* Strong understanding of invoice processing, reconciliations, and expense handling
* Proficient in Excel, will be trained to use our systems, NetSuite
* Excellent attention to detail and organisational skills
* Strong communication and problem-solving abilities
* Ability to work both independently and as part of a team
Salary: £26,000 pa
Hours: 8.30am - 5pm (Monday – Thursday) and 8.30am - 3pm (Friday) (37.5)
33 days holiday per year inclusive of BH's