HR Coordinator
Reports to: Head of People & Culture
Location: Northampton
Salary: Negotiable
Hours: Monday - Friday
Type: Permanent
Imperial Recruitment are working with Made For Trade on a retained basis to recruit a HR Coordinator for their new site in Northampton
Role Purpose
The HR Coordinator will be responsible for the smooth day-to-day running of the Northampton site, providing hands-on support across HR, administration, and facilities.
This is a varied and fast-paced role requiring a proactive individual who can take ownership of site-based activity, ensuring employees are supported, HR processes are completed accurately, and the workplace is well organised, presentable, and fully operational at all times.
The role acts as the first point of contact on site for people-related matters, with support from the Head of People & Culture for more complex issues.
Key Responsibilities HR & Employee Support
• Act as the first point of contact for employees and managers on HR queries
• Support the full employee life-cycle including on-boarding, changes and off-boarding
• Carry out right to work checks, references and on-boarding compliance
• Support recruitment activity including interviews and candidate coordination
• Assist with disciplinary, grievance and investigation meetings, including note taking
• Escalate more complex matters to the Head of People & Culture
HR Administration & Systems
• Maintain accurate employee records on the HR system
• Manage time and attendance, including clocking data and resolving issues
• Process employee changes in line with payroll deadlines and liaise with Payroll as required
• Support absence reporting and basic HR data/reporting
Onboarding & Site Setup
• Coordinate on-boarding for all new starters
• Issue PPE, clocking fobs and equipment
• Ensure all system access and payroll setup is complete
• Deliver a smooth and organised first-day experience
Facilities & Site Coordination
• Take ownership of the general upkeep and presentation of the site
• Ensure offices, meeting rooms, showroom and communal areas are clean and organised
• Work with cleaning providers to maintain standards
• Manage site supplies (PPE, stationery, tea/coffee, consumables)
• Liaise with purchasing and suppliers to ensure the site is fully stocked and operational
• Provide showroom access when required
• Be a visible, approachable presence on site
• Support site visits, audits and general administration
• Carry out ad hoc duties as required to support the business
Person Specification
• Previous experience in HR administration or a similar coordination role
• Experience using HR and/or time & attendance systems
• Strong organisation and attention to detail
• Confident communicator, able to build relationships across the site
• Proactive and able to work independently
• IT literate (MS Office)
• Minimum Level 3 CIPD qualified or equivalent experience (desirable)
Key Behaviours
• Takes ownership and gets things done
• Flexible and hands-on approach
• Practical and solutions-focused
• Approachable and supportive
• Maintains high standards
For more information please contact Dan Pilkington at Imperial Recruitment Group