Ammeraal Beltech UK Ltd
Job Description
Job title: Personal Assistant
Responsible to: UK & Ireland Cluster Vice President
Ammeraal Beltech Ltd, part of the AMMEGA Group, is a global market leader in the design, manufacture, fabrication and servicing of high-quality, high-performance process and conveyor belts.
We are seeking a highly organised Personal Assistant to play a key role in providing proactive support to the Vice President of the UK & Ireland. This is a diverse role working in collaboration with other Senior Managers of the business. This role will be the key point of contact and trusted partner, ensuring smooth management of key administration functions and communications.
Your main responsibilities:
* Act as a key point of contact for the Vice President and at times supporting other senior executives with varied administration tasks, communications etc whilst ensuring important tasks and deadlines are met.
* Diary management and coordination of Senior Management Team holiday allocations. Scheduling meetings with 3rd Party Stakeholders
* Maintaining list of companies properties and ensuring compliance and at times supporting with lease renewals
* Managing a number of UK & Ireland insurances
* Maintaining the companies vehicle list and leases.
* Arranging domestic and international travel, adhering to Group Travel Policy
* Track and follow up on action items assigned to the VP or requiring their input.
* Arranging meetings to include necessary catering requirements
The Successful Applicant:
* Ability to supervise your own workload and be self-motivated with the ability to use your own initiative and seek out information proactively
* Adaptable, flexible and willing to help others with a 'can do' approach
* Driven and committed
* Confident and outgoing, with a professional manner
* Flexible attitude to working hours as required
* Discreet and able to handle confidential information
* To be able to build relationships and rapport with others
* Be open to taking on additional PA support for other SMT members as and when required
* Ability to work under pressure and prioritise effectively
* Excellent use of MS office applications
* Preparation of reports and presentations
* Good Communication Skills; both verbal and written with a professional telephone manner
* Exceptional organisation skills
Benefits:
We provide a competitive basic starting salary and operate a range of rewarding bonus/incentive schemes.
Our flexible employee benefits include:
24 days annual leave plus all public/bank holidays Birthday as Holiday
Contributory pension scheme
Annual Bonus Scheme
Employee perks & discount scheme
Long service awards years)
Charitable giving options
Financial support with eye-tests/purchasing glasses