Better places, thriving communities.
ROLE: Administration Assistant
HOURS: Part‑time (24 hours per week, flexible days available)
LOCATION: Bury, Greater Manchester
At Vantage, part of Mitie, our people are our greatest strength, and we strive to create a workplace where everyone can thrive and perform at their best. We're looking for an Administration Assistant to join our team, supporting day‑to‑day operations and helping ensure our office runs smoothly, professionally and efficiently.
As part of this role, you'll be a key point of contact for colleagues, clients and suppliers, providing high‑quality administrative support across a range of business activities. You'll help maintain accurate records, coordinate logistics, support our field teams, and contribute to delivering an outstanding client experience.
What will you be doing?
As the Administration Assistant, you'll play a vital role in supporting day‑to‑day operations and ensuring the office runs efficiently. You'll act as the first point of contact for visitors, incoming calls and shared inboxes, handling enquiries with professionalism and ensuring anything requiring escalation is passed to the right person. Your role will also involve maintaining accurate and up‑to‑date records, trackers and reports, managing document control, data entry and spreadsheets to support the wider team. You'll coordinate plant and equipment bookings, organise logistics, and monitor related requests, while working closely with clients and suppliers to schedule works, confirm details and provide timely updates.
Alongside this, you'll support field staff with essential operational tasks such as travel arrangements, documentation packs and kit allocations. You'll help process purchase orders, receipts and basic vendor administration, contributing to the smooth running of financial and procurement processes. A key part of the role is general office coordination — managing stock and stationery levels, preparing meeting rooms, and handling wider administrative duties to ensure the team has everything it needs to operate effectively.
What are we looking for?
1. Experience in reception, coordination or general administrative roles.
2. Strong organisational and planning skills, with the ability to balance multiple tasks.
3. Attention to detail and the confidence to work effectively under pressure.
4. Clear, professional communication skills and a collaborative mindset.
5. Good IT literacy, particularly around spreadsheets and accurate data management.
What does our ideal candidate look like?
You approach your work with a friendly and approachable manner, building confidence with a wide range of stakeholders. Whether engaging with colleagues, clients or suppliers, you create positive relationships and communicate in a clear, supportive way. Your style helps put people at ease and ensures that interactions remain professional and productive.
You're adaptable and proactive, always willing to support wider team needs and step in where required. In a fast‑moving environment, you're able to prioritise effectively, manage competing demands, and stay focused under pressure. Your flexibility and positive attitude help keep operations running smoothly, even during busy periods or when situations change at short notice.
A few questions to consider before applying
6. Do you enjoy being the first point of contact and creating a positive, professional first impression?
7. Are you confident juggling multiple tasks while maintaining accuracy and attention to detail?
8. Do you thrive in a role where every day is different and you can support a wide range of people?
If this sounds like you, we'd love to hear from you and support your next step in joining the team.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Chloe Smailes at .