Job summary
Role Purpose
Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.
Role Accountabilities
* Project Delivery
Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.
* Specialist Expertise
Acts as the team's expert for processes and tools, advising colleagues and influencing best‑practice approaches.
* Operational Support
Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.
* Collaboration & Stakeholder Engagement
Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.
* Continuous Improvement
Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.
Main duties of the job
* Accurate and Timely Payroll Processing
Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation.
* Records and Data Management
Maintain and update payroll records, starters/leavers documentation, and pension data while ensuring accuracy, confidentiality, and compliance with data protection laws.
* Compliance and Legislative Knowledge
Apply expert knowledge of payroll regulations, tax, pensions, and statutory payments to ensure all transactions comply with current laws and internal control.
* Support, Communication and Training
Handle payroll-related queries, assist in staff training and induction, and communicate effectively with staff and external bodies while maintaining confidentiality.
* Continuous Improvement and System Development
Contribute to ongoing improvements in payroll systems and processes by reviewing procedures, identifying areas for development, and participating in change initiatives.
About us
PML is a successful not‑for‑profit, GP‑led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.
We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010
Person Specification
Skills and Knowledge – Essential
* Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines
* Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure
* Confident communicator, both in writing & verbally, at all levels & collaborate with others
* Able to take initiative & work flexibly to changing demands
* IT literate, proficient in Microsoft Office, computerised payroll
* Knowledge of HMRC legislation & NHS terms and conditions of service
Skills and Knowledge – Desirable
* Knowledge of Sage Payroll software & NHS pension scheme regulations
* Ability to think through implications of actions
Experience – Essential
* Experience in a busy payroll/pensions office & demonstratable experience of computerised payroll
* Working to strict guidelines, deadlines, & prioritising workload
* Experience handling customer calls & correspondence
Experience – Desirable
* Previous NHS payroll/pensions experience
Qualifications – Essential
* GCSE or equivalent in 5 subjects including English & Maths
Qualifications – Desirable
* Holding/willing to study for payroll/pensions qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Principal Medical Limited
Address
Principal Medical Ltd
3 Barberry Place
Bicester
Oxfordshire
OX26 3HA
Employer's website
https://www.principal-medical.co.uk (Opens in a new tab)
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