Overview
Estates Administrator - Operational Estates role at NHS Scotland
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
The shift pattern for this position is Monday to Thursday 09:00-17:00 and Friday 09:00-16:30.
Estates Administrator required to support the work of NHSGG&C Operational Estates Department in carrying out reactive and planned preventative maintenance across the new Parkhead Health & Social Care Hub.
Responsibilities
* Processing financial paperwork including placing orders and receipting invoices.
* Customer service: provide a telephone service to colleagues contacting the Estates department, take messages, relay information and act as a first point of contact.
* Repair Reporting Admin: support Estates staff by administering records on the FM First repairs management system; pull reports as required and respond to telephone inquiries relating to Estates jobs.
* Information Management: ensure paperwork (paper and electronic) is filed and managed in line with NHS records management practice.
* Work autonomously and as part of a team; demonstrate excellent communication, organisation and time management skills.
* Strong IT skills including Microsoft Office Suite, particularly Excel; may require travel to cover other sites.
Qualifications and Experience
* SVQ Level 3 in an Administrative subject or at least 2 years practical experience in a similar role.
* Excellent computer skills – literate with MS packages and good keyboard skills.
* Excellent communication and organisational skills.
* Previous reception experience would be advantageous.
* Previous experience of NHS systems such as SSTS, FM First and PECOS would be advantageous.
* Flexible approach to work and able to undertake a full range of administrative duties (may be required to travel to cover other sites).
Work Location
Based within the Estates Admin Office, Parkhead Health & Social Care Campus; may require travel to other sites across GG&C.
Informal contact
Donna MacLean, Admin Manager, 0141 354 9639, Donna.maclean4@nhs.scot
Application and Equality Statements
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the process.
Seniorities and Employment Type
* Seniority level: Entry level
* Employment type: Full-time
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