Job Title: Office Manager Location: London – On-site Job Type: Full Time – Permanent Company Overview This independent property investment and advisory business blends creativity with commercial insight to deliver high-quality outcomes across real estate sectors. With a sharp focus on execution and client care, the team works collaboratively across investments, leasing, and development. The culture is tight-knit, energetic, and values initiative—offering the right candidate a rare opportunity to shape how the office runs and supports its leadership. Role Summary We’re looking for a resourceful and detail-oriented Office Manager to become the operational heartbeat of a busy London office. Supporting the leadership team while overseeing day-to-day administrative and business functions, you’ll bring structure, energy, and calm to a fast-moving environment. This is an ideal role for someone who thrives on variety, takes ownership, and loves building efficient, people-centred systems. You’ll be as comfortable managing an inbox as you are arranging team offsites, preparing financial documentation, or liaising with marketing partners. The position also plays a central role in company communications, events, and compliance activities. Key Responsibilities Leadership & Admin Support • Manage executive diaries, internal scheduling, travel bookings, and confidential correspondence. • Provide logistical support across business and personal matters for senior stakeholders. • Ensure seamless coordination of meetings, agendas, and follow-ups. Operations & Office Oversight • Run the day-to-day rhythm of the office, from supplies and contractors to IT and space presentation. • Keep physical and digital systems organised and current. • Maintain a welcoming, professional environment that reflects the business’s culture. Finance Administration • Coordinate invoices, expenses, reconciliations, and payroll-related documentation. • Liaise with external accountants on VAT and statutory reporting. • Track budgets and assist with monthly financial administration. Proficient on Xero. People & Culture • Support employee onboarding, HR record keeping, and internal documentation. • Lead on wellbeing initiatives, seasonal events, and staff communication. • Track leave, manage internal comms, and champion a positive team atmosphere. Marketing & Content Coordination • Prepare property listings, marketing materials (Canva), and social media content. • Maintain and update the website, digital listings, and CRM platforms (hubspot). • Help shape the company’s online presence and audience engagement strategy. Compliance & Risk • Conduct AML checks and ensure onboarding procedures meet legal standards. • Maintain the firm’s compliance records and manage updates to internal policies. What You’ll Bring 3 years in an EA, Office Manager, or business support role—ideally in property, creative industries, or high-growth SMEs. Hubspot and Xero Sharp attention to detail and a naturally structured approach to work. Strong communication skills and a polished, proactive demeanour. Tech confident—fluent with Microsoft Office and comfortable using CRM or marketing tools. Discretion, diplomacy, and a sense of humour. A calm, adaptable mindset—ready to spin plates and spot what needs doing next.