Facilities coordinator contract role with a respected global media and broadcast organisation Your new company A media production training and innovation centre providing practical support for modern filming and content creation workflows.Your new role GENERAL RESPONSIBILITIES Manage diary and bookings for multiple specialist areas within the centre, ensuring all spaces are scheduled efficiently. Maintain the centre to a high standard so it is always presentable for internal teams and visitors. Oversee upkeep of furnishings and equipment. Coordinate any specialised cleaning or maintenance tasks. Keep all internal calendars fully updated and accurate. Arrange demonstrations and events Additional meeting space where needed Gather information from relevant stakeholders to prepare monthly reporting for senior leadership. Raise purchase orders and track spend using internal finance systems. Maintain adequate supplies (stationery, refreshments) and ensure smooth running of office amenities. Monitor and log centre expenditure, ensuring purchase orders and invoices are recorded correctly. Maintain and update the full centre inventory in collaboration with area leads. Liaise with IT support teams to resolve technical issues and track progress. Coordinate building‑related matters with facilities teams to ensure timely resolution of maintenance issues. Act as Fire Warden and First Aid lead for the centre, ensuring all required training is completed and up to date. Manage visitor enquiries with professionalism, providing accurate information and directing queries to the appropriate teams. Act as a key contact and representative for the centre, maintaining strong working relationships with internal departments. SUPPORT DURING DEMOS Liaise with site partners to arrange parking, access, staffing lists and guest registration. Coordinate equipment loans and returns, organise couriers, and maintain accurate tracking of all items. Assist the team in setting up and packing down demonstrations. EVENT SUPPORT Support in planning and coordinating events such as launches, content shoots, knowledge sharing sessions and training days. Provide operational support during events to ensure smooth delivery. Represent the centre at selected industry events and exhibitions within the UK and Europe on a case-by-case basis. MONTHLY SEMINAR PROGRAMME SUPPORT Coordinate session dates with technical staff and ensure timely publication of new content. Log incoming enquiries and maintain data records for reporting and analysis. Collaborate with marketing teams on awareness and promotional activity. TRAINING PROGRAMME SUPPORT (ICE PROGRAMME) Existing trainers: Manage booking requests and issue assignment forms. Act as point of contact for admin or payment queries. Gather quotes, raise purchase orders, and ensure end‑to‑end completion through invoicing. Maintain an accurate log of all bookings, quotes and outstanding items. New trainer requests: Validate requirements before onboarding. Guide new trainers through the registration process and share programme information. What you'll need to succeed Experience in administration, team support or PA Strong proficiency in Microsoft 365 tools. Excellent coordination, organisation and prioritisation skills. Confident communicator with the ability to build and maintain strong relationships with colleagues, clients and external partners. Proactive approach to identifying improvements and ensuring follow through. Interest in technology, media environments or production workflows is advantageous (not essential). What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4765454