Job description
Admin Assistant (Attendance) – SEMH Secondary School, Havant
A specialist SEMH secondary school in Havant is seeking a highly organised and detail‑focused Admin Assistant with strong experience in attendance administration.
You will work closely with the Administrative Officer, senior leaders and teaching staff to maintain high‑quality attendance and Alternative Provision records, supporting the welfare and safety of students with social, emotional and mental health needs.
Key Responsibilities
Attendance Administration
1. Maintain accurate daily attendance records
2. Update absence information on the school MIS (Arbor training provided)
3. Produce daily attendance reports, including late arrivals and early departures
4. Liaise with staff to resolve missing or incorrect register marks
Alternative Provision Administration
5. Maintain records for students attending external AP placements
6. Collate attendance information from external providers
7. Ensure all documentation for off‑site education is complete, accurate and compliant
Operational & General Administration
8. Prepare student‑related correspondence
9. Book student transport and taxis, checking confirmations and invoices
10. Maintain operational logs such as incident records and evacuation roll calls
11. Support medication administration in line with school procedures
12. File and maintain accurate documentation for students and staff
We’re Looking For
Someone who:
13. Is organised, reliable and confident working with detailed information
14. Has strong attention to detail, especially when maintaining records
15. Communicates clearly and professionally with staff, students and families
16. Remains calm and methodical in a fast‑paced SEMH setting
17. Is confident using IT systems and willing to learn Arbor
18. Understands confidentiality, safeguarding and data protection
19. Works well as part of a team and supports colleagues when needed
Experience in a school or administrative environment is highly desirable, particularly within attendance or pastoral support.
Contract Details
20. Location: Havant
21. Position: Admin Assistant (Attendance)
22. Setting: SEMH Secondary School
23. Hours: 37 hours per week, term time only + 1 week
24. Contract: Full-time, temp-to-perm
25. Start Date: ASAP
26. Salary: From £
Eligibility
27. Right to work in the UK
28. Enhanced child‑barred list DBS on the Update Service (or willingness to apply)
29. Ability to provide professional references to cover the last 24 months