Fleet Administrator Manchester Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements. We are seeking a proactive and reliable Fleet Administrator. They will be responsible for maintaining accurate and up-to-date fleet records, supporting the Fleet Manager in ensuring that the company meets all legislative, safety, and audit requirements. This role is vital for maintaining operational efficiency, minimising downtime, and supporting the safe and legal running of the fleet. Key Responsibilities Vehicle Records & Compliance Maintain accurate electronic and paper records for all company vehicles, including V5C, MOT, insurance, VED and maintenance history. Schedule, track, and record all services and MOTs. Update and maintain vehicle records from purchase to disposal. Support in managing vehicle acquisitions, disposals, and transfers. Driver Records & Compliance Maintain driver files, including licences, medicals, training certificates, and induction records. Conduct and log regular DVLA licence checks and follow up on any issues. Collate telematics reports (fuel efficiency, speeding, idling, harsh braking) and maintain trend records. Fuel Management Maintain fuel card allocations, issue cards, and process cancellations. Reconcile fuel card statements against vehicle usage. Highlight unusual consumption trends for investigation. Fleet Insurance Maintain an incident / accident log and ensure all accident reports, photographs, and investigation forms are completed and filed. Liaise with insurers and repairers to progress claims efficiently. Compliance & Audit Preparation Maintain accurate compliance documentation for audits (FORS, DVSA, ISO, or internal). Ensure document retention and archiving meets legal and company policy requirements. Assist with gathering evidence for external audits. General Administration Answer transport-related queries from drivers, management, and external bodies. Maintain filing systems and databases. Provide administrative cover for the Transport Manager if required. Support continuous improvement initiatives in transport administration processes. Key Skills & Competencies Strong attention to detail and organisational skills. Ability to manage multiple deadlines in a fast-paced environment. Proficiency in MS Office (Excel, Word, Outlook). Good communication skills (written and verbal). Understanding of UK transport compliance, including Operator Licence requirements, tachograph rules, and FORS standards (advantageous). Experience with tachograph data handling and analysis (advantageous). FORS or DVSA Earned Recognition experience (advantageous). Qualifications & Experience Previous experience in a fleet & transport administration support role (essential). Knowledge of DVSA compliance requirements (essential). Transport Management CPC (advantageous) What We Offer: Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience. Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance. Professional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career. Employee Assistance Program: Access to free, confidential support services for personal and work-related issues. Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment. Modern Equipment: Work with the best and latest plant and machinery in the industry. Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution. Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programs. Equal Opportunities At Flannery Plant Hire, we flourish by embracing differences, whether they stem from social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or any other protected characteristic. We recognize that diversity unleashes a wealth of innovative thinking, which is integral to building successful and high-performing teams. We call it "Empowering Everyone.