London (Hybrid: 4 days in-office, 1 WFH)
Competitive base + bonus scheme
About VirginLand
VirginLand is a high-growth, tech-enabled business acting as the outsourced land department for developers across all sectors — residential, industrial, commercial, energy and more. We help clients identify and acquire land, combining technology, data, and deep market expertise to create efficiency in a traditionally slow-moving process.
The Role
We’re looking for a smart, adaptable, and highly organised Office Manager to support our leadership team and keep the business running smoothly day-to-day.
This is a dynamic, multi-functional role combining classic EA responsibilities with operations, light finance, and office coordination. You’ll be the go-to person for logistics, scheduling, internal systems, and supplier management — with a front-row seat to a growing company working on exciting development projects.
You’ll thrive here if you’re curious, proactive, and love bringing clarity and calm to a fast-paced environment.
Key Responsibilities
Executive Support
•Manage calendars and scheduling for Directors
•Coordinate internal and external meetings
•Prepare briefing documents and meeting follow-ups
•Book and manage travel arrangements
•Help manage inboxes and filter key communications
Office & Ops Coordination
•Welcome guests and maintain a professional office environment
•Manage office supplies, subscriptions, tools and systems
•Lead new starter onboarding (logins, laptops, policies, etc.)
•Maintain internal file structures, shared drives, and CRM hygiene
Light Finance & Admin
•Liaise with external accountants and bookkeepers
•Track payments and chase overdue invoices
•Log receipts and reconcile expenses (training available)
•Allocate spend to appropriate cost centres or clients
What We’re Looking For
•2–4+ years in an admin, ops, or EA/Office Manager role
•Exceptionally organised and detail-oriented
•Comfortable juggling multiple tasks and switching contexts
•Great communicator — both written and verbal
•Confident with modern tools (Google Suite, Notion, ChatGPT, etc.)
•Positive, proactive, and unflappable under pressure
•Based in London or within commutable distance (4 days/week in-office)
What You’ll Get
•A meaningful role at the heart of a fast-growing business
•Direct exposure to leadership, investors, clients and key decisions
•Opportunity to shape how the company operates day-to-day
•Supportive team culture with plenty of variety and ownership
How to Apply
* If you’re excited by the idea of joining a smart, ambitious team doing meaningful work — and you love being the person who keeps everything running like clockwork — we’d love to hear from you. Apply here or email dan@virginland.com