Project Administrator
£15.00 p/h //Mon-fri 8am-5pm//Fixed term contract of 6 months
Role Purpose
Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.
Key Duties & Responsibilities
• Time & Attendance (eApps)
• Manage and validate all eApps hours for assigned projects.
• Ensure hours align with rotas, contracts, and customer agreements.
• Close errors, late entries, and discrepancies before payroll cut-off.
• Maintain full audit traceability for time data.
Payroll Administration
• Prepare, validate, and submit payroll sheets in line with UK payroll cycles.
• Resolve payroll queries (hours, rates, overtime, absences, corrections).
• Act as the primary interface with Payroll and Operations.
• Ensure zero-defect payroll submission.
• Orders, Purchase Orders & Invoicing Support
• Raise, track, and reconcile orders and purchase orders (POs).
• Ensure PO values, rates, and scope match contractual terms.
• Support invoicing through accurate hour and cost confirmation.
• Resolve PO and invoice mismatches with Finance.
Financial & Cost Control
• Maintain labour cost trackers and support budget control.
• Provide visibility of actuals vs forecast to Project Managers.
• Flag cost risks, revenue leakage, and non-recoverable hours early.
Reporting, Data & Compliance
• Produce accurate reports on hours, headcount, and costs.
• Ensure consistency across eApps, payroll, and finance systems.
• Maintain controlled records for audits and customer reviews.
• Comply with Company standards, GDPR, and customer requirements.
• Stakeholder Support
• Interface with Operations, Finance, Payroll, and Customers.
• Communicate clearly on hours, billing, and administrative status.
• Support project mobilisation, ramp-up, and close-down phases.
• Continuous Improvement
• Identify inefficiencies in admin and payroll processes.
• Support standardisation and process optimisation across projects.
Key Outputs
• Accurate payroll, on time, every cycle
• Clean eApps data with full audit traceability
• Controlled POs and invoice-ready cost data