Job description
Technical Assistance (Safety and Compliance) - Belfast
Full-Time | £ per hour
Why Join Us?
1. Fantastic Opportunity - to assist to perform assigned duties and tasks, including supporting the co-ordination of Safety and Compliance unit activities and working closely with the wider unit team to deliver service, departmental and corporate objectives.
2. 37 hours per week
About the Role
3. We are seeking a Technical Assistant to deal with co-ordinating all data associated with an integrated records management system, for the updating of relevant computer applications and registers, and for the production of reports to assist with the expeditious management of the section.
Key Responsibilities
4. Carry out all assigned duties to ensure optimal performance and the achievement of the unit�s financial and operational targets.
5. Assist with the setting up, updating, control, maintenance, and use of an integrated records management system incorporating (but not limited to) a condition survey database, planned maintenance programme, building logbooks, a CAD document depository and a compliance database including the input of data and management of files, both electronic and hard copy.
6. Regularly update information systems with incoming data, certificates, service reports, contractor�s reports, and other details in a timely and efficient manner.
7. Assist in the co-ordination, control, storage, management, receipt and issue of documentation within the section and with external sources, both electronic format and hard copy, including drawings, specifications, service records, �As installed� records, files, certificates, and correspondence.
8. Assist in the production and preparation of procurement documentation with relevant Officers.
9. Assist in the maintenance, control, and management of maintenance contract records including the raising, processing, and issue of purchase orders as directed by relevant officers.
Essential Criteria
Applicants must, as at the closing date for receipt of application forms:
� Possess at least five GCSE's (grades A-C) including English, or equivalent qualifications.
� Be able to demonstrate on the application form, by providing personal and specific examples, that they have at least one year's relevant experience in the following areas:
a) using standard IT applications and specialised software, including setting up and maintaining databases.
b) working in an office environment which involves significant contact with customers and clients.
Additional Information
10. Access NI Clearance may be required (£16-£32 fee)
11. Only applicants meeting the essential criteria will be considered
12. Due to high application volumes, only shortlisted candidates will be contacted